Job Title: Project Coordinator – Substations
Reporting to: Senior Project Manager
Role Purpose
The Project Coordinator role will be to support projects by delivering general office administration and project coordination.
Responsibilities & Duties
Including but not limited to the following:
* Provide general support to Project Managers and Project Director.
* Act as a point of contact for business unit staff, contractors, customers and suppliers.
* Support the work planning process, compiling work packages for issue to installation teams.
* Complete administration associated with procurement, fleet and other general duties.
* Completion of adhoc reports as required by the Finance Business Partner or Project Managers and Project Director.
* Collation and input of timesheets on a weekly basis to a strict deadline.
* Preparation of payroll reports for payment of monthly allowances.
* Administration of expense payments.
* Credit and fuel card administration and analysis.
* Take/update meeting minutes as required.
* Populate accounting system with timesheet information.
* Maintain records and file documents including:
* Near misses, Positive Interventions, site Safety Audits and Inspections
* Goods Received Notes
* Employee leave records
* Coordinate travel arrangements for staff members.
Key Interfaces
Relationships with key stakeholders:
* BUGM
* Finance Business Partner
* Project Managers
* Project teams
* Functional support teams
Person Specification
Qualifications and Experience
The jobholder must be a motivated self-starter, possessing:
* A minimum of 2 years recent experience in providing administrative support within a busy office environment.
* Strong IT skills including use of the Microsoft Office package with the ability to quickly learn new skills and become familiar with new software packages.
* Excellent organisational, communication and interpersonal skills, able to relate to staff at all levels.
* A high level of accuracy and attention to detail is of the upmost importance.
* Be able to work under pressure, be a team player and have a high level of self‑motivation.
* Possess the ability to use your initiative to ensure new skills and tasks are picked up easily.
Desirable:
* Relevant additional qualifications which will assist in ensuring high levels of performance.
* Evidence of recent administrative experience in a similar commercial/contracting/engineering/Health & Safety/technical organisation; familiarity with an electrical utility contracting environment will be an advantage.
* Previous experience of processing attendance timesheets.
* Previous administrative experience in compiling tender or procurement documentation and making travel bookings.
* Knowledge of SAP purchasing module.
Competencies
Required skills, knowledge, and abilities:
* Organisation skills
* Problem solving skills
* Good communication skills
* Critical thinking
* Working well in a team
* Self‑motivation
* Good time management
* Excellent collaboration and people skills
Values
In line with Omexom's values, the jobholder must have the following qualities:
* Team Spirit & Generosity – able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.
* Trust and Empowerment – enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.
* Integrity and Responsibility – enjoy taking responsibility for their duties and managing these effectively to ensure efficient high‑quality results.
* Innovation & Entrepreneurship – continually strive to improve processes and introduce new initiatives to improve efficiency.