Job Title: Department Administrator / Executive Assistant Reports to: Department Director / Manager Role Overview: We are seeking a proactive and highly organized individual to provide comprehensive administrative support to the Department Director/Manager. This role is key to ensuring the smooth and efficient running of departmental operations and contributes directly to the overall success of the business. Key Responsibilities: * Work closely with the Director/Manager to manage daily administrative tasks, including preparing reports, handling correspondence, scheduling meetings, and managing diaries and emails. * Prepare and format documents such as letters, memos, Board reports, and schedules, ensuring accuracy and professionalism. * Liaise with internal teams and Head Office to maintain effective communication and workflow across departments. * Monitor departmental expenditure and support cost management activities. * Carry out general administrative duties such as filing, photocopying, and handling telephone enquiries. * Act as the main point of contact for apprentice enrolment and day-to-day engagement (if applicable). * Maintain and update departmental holiday and sickness planners. * Manage the Department Director’s diary, ensuring meetings and commitments are effectively coordinated. * Provide ad hoc administrative support to other departments as required. About You: * Strong organizational and time management skills. * Excellent written and verbal communication. * Proficient in Microsoft Office and comfortable managing multiple priorities. * A proactive team player with strong attention to detail and a professional approach