Otis is now seeking to recruit a Document Controller to take responsibility for the collation, distribution, and retrieval of contract documents for the Major Projects Installation team.
Day-to-day responsibilities include:
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Uploading and downloading of various documents and drawings via email and specific customer portals such as Asite, 4P, Aconex
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Checking that project document protocols are being followed correctly for all uploads
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Distribution of drawings and other documents internally
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Liaison with client and vendor document controllers to ensure quality standards are met
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Compilation and maintenance of project files
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Collation of the technical library throughout the life of the contracts
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Work with the quality manager to ensure that documents used are aligned with our documented processes
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Owning the design registers and maintaining their accuracy
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Completing Pre-Qualification Questionnaires and Certificates for Major Projects
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Creating and sending Site Fixing Folders
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Maintenance of Department Sharepoint
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Other project administration tasks as needed
To be successful in this role you will have the following skills/ experience:
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Strong administrative or archivist background.
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Strong IT skills including MS Word, Excel (including using macros) and SharePoint
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Basic knowledge of RFI/ EWN /NCE (Knowledge of contractual implications of document control)
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Knowledge of Electronic Document Systems (EDMS)
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Experience of Commercial document control portals such as Asite/ 4P / Aconex/ eB/ BC
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Excellent attention to detail
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Be highly flexible and adaptable to constantly changing requirements and priorities
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Able to follow Standard Work documentation precisely
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To able to commute as needed to construction sites in central London and infrequently across the country.
What can we offer you?
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Strong remuneration package
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A real commitment to career progression with access to funded study schemes such as our industry leading Employee Scholarship Program and Educational Assistance Scheme
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A culture which encourages innovative ideas and appreciates our talent is the key to our success
Apply today to join us and build what’s next