Job description
Reporting to the Equipment Manager, as a Gym Equipment Administrator you will be responsible for coordinating maintenance and liaising with suppliers and service providers for the JD Gyms Estate.
• Job Title – Gym Equipment Administrator - JD Gyms
• Location – JD Gyms Wigan Fitness House
• Working hours – Monday to Friday, 9:00am to 5:00pm.
Primary Responsibility is to liaise with Preferred service providers to assist in co-ordinating reactive and planned maintenance activities.
Additional responsibilities as identified but maybe not be limited to:
Financial/ Commercial -
• Co-ordination of purchase ordering for reactive maintenance and planned maintenance.
• Invoice reconciliation, aiding resolution to invoice disputes and invoice recording.
• Support with purchase order process.
• Co-ordination of supplier agreements as requested by line managers.
• Liaise with our insurers re claims, including responding to correspondence and other information.
• Co-ordination of purchase ordering for capital projects, invoice reconciliation & recording.
Strategic & Operational -
• Co-ordination of general enquiries into the Property department
• Departmental administration to include database management, invoice procedure, meeting and service provider movements, monitoring updating, and publishing records, and coordination of supplier agreements.
• Liaise with Clubs and internal departments to provide a professional and efficient service.
• Provide any other administration duties as required ref holiday cover.
People & Development -
• Supporting the team as required.
• Helping team to hit deadlines for reporting.
• Support the Department Functions and assist in promoting the highest standards that are enforced and maintained throughout the company.
Customer & Culture -
• Drive culture of continuous improvement in systems and process
• Challenge where you see that systems and process do not achieve JD Standards.
• Respond to written correspondence and phone calls from Clubs and external parties.
Systems & Process -
• Make use of available systems to maximise team effectiveness
• Maintain all databases and logging systems
• Develop and manage new reports as required
• Produce the daily report.
* What We're Looking For:
• Computer Literate, typing ability and knowledge of Word, Excel and Access Databases
• Strong Organisation and administrative skills
• Ability to prioritize
• Excellent communication skills
• Confident communicator at all levels
* Knowledge of gym equipment is preferred but not essential
We know our employees work tirelessly to make JD Gyms the success it is today and in turn, we offer them some amazing benefits:
• Competitive salary
Discretionary annual bonus
Incremental Holiday Allowance
• Staff Discount on qualifying purchases across Group retail stores and online
• Exclusive Colleague Bike Discount scheme
• Gym membership
• Personal development opportunities to learn and develop at work
• Access to Apprenticeships and accredited qualifications