We are looking to recruit an office admin apprentice to work alongside experienced office staff and receptionists and undertake the following duties:
· Maintaining office systems, including data management and filing
· Be directly involved in the preparation of meetings and events
· Answering phone calls
· Meeting and greeting visitors
· Organising and Managing diaries.
· Provide general office support to Head Teacher, Business Manager and Teachers
· Organising and attending meetings.
· Screening telephone calls, enquiries and requests, and handling them when appropriate.
· Taking minutes
· Liaising with clients, suppliers and other staff
· Maintaining school online systems
Exams and Data Admin
· Support Data and Exams Manager to analyse, prepare and report on data as required
· Inputting new/leaver students
· Inputting new/leaver staff
· Processing amendments to staff / student data
· Chasing and tracking data (working to a planned timetable of data capture)
· Maintain timetable / student curriculum
· Processing room change requests / bookings
· Run annual reports procedure
· Year 7 data sheets checking and inputting to SIMS
· Support parents with app access and admin (ie schoolcomms)
· Print out student results
· Support the effective operation of CATs (Cognitive Ability Testing) schedule
· Set out exam rooms with student data and exam regulations etc
· Training and supporting staff on software application ie SIMS / Classcharts
· Create exam marksheets
· Manage & process 6th Form Student Data
· Assign ULN's (Unique Learner Numbers)
· Coordinate exam attendance absence calls
· Support recruitment process for Exam Invigilators
· Reception cover to include lunch cover and end of day support
* The use of General Data Protection Regulation (GDPR)
Desirable personal Qualities
· Eagerness to learn
· Excellent communication skills relevant to both children and adults
· Good organisational skills
· Good telephone manner
· Willingness to work as part of a team
· Reliable
· Smart appearance
· Professional attitude
· A level of maturity with working in a school environment will be required
· Ambitious and hard working
· Desire to be a positive role model to young people
· Punctual and good time management
· First Aid Qualified
Pay
£8.60 p/h for first 12 months then rising to NMW
Hours
39 Week term - 37 hours per week. 8:30 - 4:30
Qualifications
Preferably A*-C in English and Maths
Apprenticeship to be undertaken
Business Administration Level 2
Job Types: Fixed term contract, Apprenticeship
Pay: £8.60 per hour
Education:
* GCSE or equivalent (required)
Work Location: In person