GKN Aerospace is reimagining air travel: going further, faster and greener! And we’re committed to putting sustainability at the centre of everything we do, opening up and protecting our planet. With over 16,000 employees across 33 manufacturing sites in 12 countries we serve over 90% of the world’s aircraft and engine manufacturers and achieved sales of £3.35 bn.We are looking for an Office Manager to join our sociable lively team to work in our vibrant office environment.
The Office Manager / Front of House / Executive Assistant is central to the smooth and professional operation of our Birmingham Corporate Headquarters. This multifaceted role ensures a welcoming environment for all staff and visitors, combining high-level administrative support to senior leadership with responsibility for office facilities, health and safety, and front-of-house services. The postholder acts as a trusted point of contact for internal and external stakeholders, managing office operations, vendor relationships, and compliance with company policies. Supporting two senior executives, the role includes complex diary management, travel coordination, and confidential administrative tasks. The successful candidate will demonstrate exceptional organisational skills, attention to detail, and the ability to foster a positive, inclusive workplace culture. The Office Manager will be required to be on site five days per week from 8.The Office Manager will contribute to the following:
Manage reception and front-of-house services, ensuring a professional and welcoming environment
Act as the first point of contact for visitors, clients, and contractors
Oversee office entrance control, security badge management, and parking allocations
Arrange domestic and international travel, accommodation, and itineraries for executives
Manage office supplies, procurement, and relationships with vendors and service providers
Oversee contracts for cleaning, catering, equipment, and other office services
Ensure compliance with health, safety, and environmental (HSE) standards, including fire safety and PAT testing
Conduct regular office inspections and address maintenance or facility issues promptly
Liaise with building management, IT, and contractors for maintenance and security protocols
Maintain filing systems, databases, and office records, including archives
Support internal communications, manage office distribution lists, and update SharePoint sites
Organise internal events, team-building activities, and leadership off-sites
Promote a positive, inclusive, and efficient workplace culture aligned with organisational values
To help us make a difference, you’ll bring your passion and expertise/ talent for what you do along with the following skills, experience, qualifications and attributes:
Proven experience in office management, executive support, and front-of-house roles
Strong proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook)
Experience managing vendors, contracts, and office budgets
Knowledge of HSE compliance and office safety standards
Experience in facilities management and vendor coordination
Familiarity with visitor management systems and travel booking platforms
Understanding of GDPR and data protection principles
Professional qualification in administration, facilities, or office management
Competitive salary dependent on experience
Industry Leading Pension Scheme = we’ll match your contributions up to 8% on a 1 : 1.5 basis
Life Assurance 8 x salary
25 days holiday + bank holidays
Shopping discounts
Cycle To Work Scheme
Employee Assistance Programme
Virtual GP Clinic for you and immediate family
And with some of the best training on offer in the industry, who knows how far you can go?
Through our commitment to diversity, inclusion and belonging and by living our five powerful principles we’ve created a culture where everyone feels welcome to contribute. It’s a culture that won us ‘The Best Workplace Culture Award’.