An exciting time to join us at Get Setsy Ltd - TV & Film set construction experts collaborating with global film studios, leading TV networks and diverse advertising and events ventures.
Established in 2019, Get Setsy has been growing from strength to strength. From the creation of sets for Grantchester or Strike Series, festive fun and frolics for the 'Red One', creation of the UFO for a London club, ITV's game show with a buzz or rubbing shoulders with Central Cee or Victoria Beckham for the photoshoots – the excitement of last year will certainly be beaten this year
As we grow and expand, we are on the hunt for a dynamic and experienced Administration & Finance Assistant to support our busy office in a friendly and welcoming environment. Working alongside a dedicated team, you will play a vital role in providing general administrative and finance support to assist the smooth running of the office and support the Leadership Team. Your main responsibilities will be looking after the Finance administration but also involve other general office duties as part of this busy team. To thrive in this role, you'll need to be resilient, robust, and able to juggle a variety of deadlines and requirements.
The ideal candidate will have some experience and knowledge of the Events/ TV/ Film/ Media Production and Set Construction Industry.
Role Description
We are seeking a detail-oriented and organised Administration & Finance Assistant to join our team in Virginia Water. This is a full-time on-site role with a possibility for occasional work from home.
As an Administration & Finance Assistant, you will play a crucial role in supporting the finance department with day-to-day tasks, ensuring the smooth running of financial operations. This is a fantastic opportunity for someone with a keen eye for detail and a desire to grow within a dynamic business environment.
The Administration & Finance Assistant will be responsible for the main administration tasks managing financial transactions, data entry, and assisting with various accounting and office-based tasks. The ideal candidate should have experience with software such as QuickBooks and Bright HR.
Prior experience in dealing with paperwork and administration regarding the construction industry, such as construction drawings, building control, site visits, etc, is advantageous but not essential.
General duties
* Update internal databases and maintain documentation
* Order supplies for office and the workshop
* Help the production coordinator to arrange logistics for all projects
* Digitalise documents and reports accurately
* Establish and manage positive relationships with suppliers and clients
* Prepare regular financial and administrative reports
* Maintain the accounting system and run reports
* Credit Control - Monitor outstanding client balances and follow up on overdue payments, issues or delays
* Manage the day-to-day accounting operations for the company and handle all financial queries
* Business credit card and expenses management and reconciliations
* Prepare payment run each week
* Help with HR - new staff onboarding and administering access to our internal portals
* Ad hoc reports as required by the Head of Finance/ General Manager
Qualifications, Skills & Experience
* Analytical skills, finance and accounting proficiency - part or full qualified AAT/ACCA highly desirable but not essential
* 2-3 years' experience in an administrative & finance role
* Excellent attention to detail
* Proven experience in a similar role
* Strong IT skills - working knowledge of Quick Books, Proficiency in Microsoft Office and Google Suite and its features
* A proactive attitude with the ability to multitask and prioritise work effectively
* Ability to work under own initiatives and to deadlines
* Desire to continually improve processes and increase efficiency
* Prior experience in dealing with paperwork and administration regarding the construction industry, such as construction drawings, building control, site visits, etc, is advantageous
Job Type: Full-time
Pay: £28,000.00-£30,000.00 per year
Benefits:
* Free parking
Ability to commute/relocate:
* Virginia Water GU25 4BY: reliably commute or plan to relocate before starting work (required)
Experience:
* Finance / Admin: 2 years (required)
Work authorisation:
* United Kingdom (required)
Work Location: In person