Leonardo Edinburgh, Scotland, United Kingdom
Departmental Co-ordinator – Job Description
Your impact
As Leonardo’s Electronic Engineering Department in Edinburgh continues to grow, we are offering a new opportunity for a Functional Co-ordinator. This role will provide support to the team, including the Head of Function (HoD) and People & Capability Lead (PCL). You will work with both to provide a range of administrative and analytical tasks, supporting the 350 people working within the department.
Role details
This is a 12-month fixed term contract initially, with the option to become permanent after review. You will be based at our Edinburgh site, with some flexible working options available. You will work closely with the departmental team to use your skills and experience to support management activities as required. The activities include:
* Tracking the monthly functional financial movements, supporting the People & Capability Lead, identifying and investigating anomalies
* Provide recruitment support to the PCL, coordinating the distribution and feedback on CVs and candidates from stakeholders, creating new vacancies, organising interviews. This may cover recruitment of permanent staff, early careers, as well as contractors
* Maintain statistical information on the function’s current headcount, accounting for movements due to retirement, recruitment, internal transfers, etc. to support resourcing demands
* Coordinate onboarding of new personnel to the function and offboarding of those leaving
* Act as point of contact for administrative support for timesheets, travel, expenses, absences, etc.
* Assist with the organisation of departmental communications, briefings, attendance at recruitment and industry-engagement events, updating internal Confluence pages
* Work as a member of a wider functional co-ordination team; assist and cover for colleagues in other areas as necessary
What You’ll Bring
- Comprehensive administrative / co-ordination experience in a busy environment
- Professionalism and discretion to engage at senior levels
- Excellent organisational and time-management skills with adaptability to changing demands
- Good interpersonal and relationship-building skills
- Ability to work on own initiative with competing priorities while maintaining accuracy
- Self-motivation with problem-solving skills and drive to conclusion
- Ability to prioritise workload independently
- Highly proficient in MS applications, including Outlook and PowerPoint, with particular emphasis on Excel; willingness to use tools such as SharePoint and Confluence
Security Clearance
This role is subject to pre-employment screening in line with the UK Government’s Baseline Personnel Security Standard (BPSS). An additional range of Personnel Security Controls, National Security Vetting (NSV), may apply, including eligibility for The Security Check (SC) or Developed Vetting (DV). For more information please visit https //careers.uk.leonardo.com/gb/en/security-and-vetting
Why join us
At Leonardo, our people are at the heart of everything we do. We offer a comprehensive, company-funded benefits package that supports wellbeing, career development, and work–life balance. We’re here to help you thrive professionally and personally.
* Time to Recharge – generous leave with up to 12 additional flexi-days per year
* Secure your Future – pension scheme with up to 15% employer contribution
* Your Wellbeing Matters – mental health support, financial advice, and employee networks championing inclusion and diversity
* Rewarding Performance – bonus scheme for management level and below
* Never Stop Learning – access to 4,000+ online courses
* Refer a friend – financial referral reward
* Tailored Perks – flexible benefits including private healthcare, discounts, and more
* Flexible working – hybrid options; part-time possibilities may be discussed
For a full list of benefits please visit our website. Leonardo is a global leader in Aerospace, Defence, and Security with a large UK presence. We are committed to an inclusive, accessible, and welcoming workplace. If you have accessibility requirements, please let us know.
Location and type
Primary Location: GB - Edinburgh
Contract Type: Hybrid Working (Onsite)
Job function
Other
Industries
Defense and Space Manufacturing, Aviation and Aerospace Component Manufacturing, and Computer and Network Security
Be part of something bigger – apply now!
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