Undergraduate Administrator | Great Western Hospitals NHS Foundation Trust
Employer:
The Great Western Hospitals NHS FT
Location:
Swindon, SN36BB
Pay:
Contract Type:
Contract
Hours:
Full time
Disability Confident:
Yes
Closing Date:
17/05/2026
About this job
Fixed term for 12 months.
We teach students from King’s College London, University of Oxford and the University of Bristol as well as occasional elective students.
Each university has a different curriculum and different methods of delivery of teaching.
All students require basic clinical skills guidance in the workplace but not all undergraduate students require tutorials, seminars or lecture.
Your role is to be acquainted with the needs of each student group and to ensure that they receive appropriate experience in your department.
This post is responsibility for the Oxford Undergraduate Medical Students years 1 -6. As a Trust, we place high importance on staff wellbeing, you will be offered a wide variety of support to help you maintain your wellbeing and to help colleagues maintain theirs.
The Trust’s Health and Wellbeing team has won a National Award during 2020 for the work they have done locally.
Work closely with Tutors, Trainers, Facilitators and others in providing full administrative support and co-ordination for all aspects in the organisation, delivery and evaluation of various courses, training, inductions and other events held in the Academy and on occasions externally.
Liaise with student co-ordinators of Medical Schools, other Academies, Consultants, departments and General Practice and provide full organisational support, placements, inductions and administration for all Medical Student clinical attachments within the Trust.
This involves carry out inductions to groups of students.
Work closely with our Clinical Teaching Fellows (CTF), Unit Coordinator (UC) & Unit Tutors (UT) to organise, input, create and distribute student timetables in a timely manner.
Deal with day-to-day queries from Students, CTF, UC, UT, Undergraduate Manager and Academy Medical Dean.
Being aware of potential Pastoral Care issue should they arise and refer to CTF / Undergraduate Manager.
General duties include ad-hoc reception cover, customer service, setting up rooms for teaching and tidying way, booking taxis and student transport, accommodation requests, distribution of bleeps, operating room booking system.
Liaise, communicate and maintain effective working relationships with all organisations, training providers and users, internal and external, in the day-to-day business of the Academy.
Provide administration support to the Academy Dean and Undergraduate Manager/Deputy Manager including attendance at relevant meetings relating to the medical undergraduate function of the Academy and the organisation of relevant examinations.
Opening and securing the Academy / Undergraduate Office.
Proud member of the Disability Confident employer scheme
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