Job Description
Contact Wendy Blair | 028 2563 1555 | Wendy@riadaresourcing.com
Team/Personal Secretary - Ballymena
Do you have secretarial experience and looking for a role within the Public Sector? Apply today to find out more.
The person appointed will act as a Team/Personal Secretary and will be responsible for providing secretarial support to senior members of staff, as well as assisting in the support of their professional team and assisting with the day to day management of the office to ensure a smooth running, high quality service. About the role:
1. £12.31 per hour
2. Monday to Friday (9:00am - 5:00pm)
3. 37 hours a week
4. Public sector
5. Duration: 4 weeks with possibility of an extension
6. Please note closing date for this vacancy is 11th August 2025 - however you can register your interest for other upcoming vacancies by applying today
Duties include:
7. Provide secretarial services to senior members of staff and the professional team, including organising/servicing meetings, maintaining diary/schedulers to arrange appointments and meetings.
8. Type reports, letters, forms etc., as required from manuscript, audio and notes using a word processing system or through digital dictation.
9. In addition as a member of a secretarial/clerical team, the post-holder will be required to provide clerical support to other members of staff within the department.
10. Prioritising and carrying out word-processing duties to a high standard.
11. Arrange and provide administrative support at meetings including minute taking and issuing of relevant documentation (at base or other locations as required).
12. Open, sort and distribute all mail to the department.
Criteria:
13. 4 GCSEs including English and Mathematics (Grade A*-C) or equivalent AND 1 years’ clerical/secretarial experience in an office environment to include the use of the Microsoft Office suite of packages.
14. OR 2 GCSEs (English and Mathematics) (Grade A*-C) AND 2 years’ clerical/secretarial experience in an office environment to include the use of the Microsoft Office suite of packages.
15. One years’ experience in the use of ICT. This should include the use of word-processing, spreadsheets and email.
16. At least 6 months experience of servicing meetings/committees.
17. Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment. (This criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by the Trust which will permit them to carry out the duties of the post).
18. As part of the reference checking and vetting process for this position you will be requested to undertake an AccessNI Disclosure. Having a criminal record will not necessarily be a bar to obtaining a position
If this sounds like the next step in your career, we’d love to hear from you! Even if you don’t meet every listed requirement, we encourage you to apply – we may have other suitable roles for you.