Job Advert
Ammonite Studios, a global creative and technical studio are looking for a fantastic full-time Studio Manager to join the team in our Brick Lane office. With some flexibility for remote work 1-2 days a week, the Studio Manager will be responsible for providing high-level administrative support to the whole studio, with specific EA responsibilities to the director. This role requires someone who enjoys organisational and administrative tasks, is confident and personable when communicating, over the phone or email and who enjoys multi-tasking. You must have the ability to prioritise workload and forward plan in a fast paced and dynamic environment. A passion for theatre and the event industry preferred but not essential.
Ammonite Studios are a global creative and technical studio, we pride ourselves on being industry leaders in designing and creating unforgettable immersive experiences. We create dynamic, innovative and conceptual experiences specialising in technical delivery across theatre, live events and installations. Offering independent advice and radical solutions, we streamline the concept of production.
Some examples of the exciting projects we have worked on include;
Adele: Live at the Palladium - Hugh Jackman Arena Tour - Frozen: The Musical-
Harry Potter and the Cursed Child - Back to the Future - Rolling Stone Exhibition -
My Neighbour Totoro - Swedens First Winter Light Trail - LaplandUK - Guys and
Dolls- Pink Floyd Exhibiton - Elf - Les Miserable - Phantom of the Opera
Responsibilities will include:
* Including but not limited to diary management, managing schedules, booking travel, tracking expenses, preparing reports, communicating with clients and staff, and coordinating meetings.
* Manage the inbox of the Company Director including monitoring, screening, organising and responding to emails.
* Maintaining order in the Studios filing systems; filing documents and retrieving where necessary.
* Support the management of calendars across the organisation, set up relevant meetings, book meeting rooms; greeting those attending, providing paperwork and refreshments as necessary.
* Contact and book freelance staff for relevant projects.
* Communicate with staff across the organisation as needed
Qualifications, Skills and Experience:
* Bachelor's degree in Business Administration, Communications or related field desired, but not essential
Essential Skills:
* Proficiency in Microsoft Office Suite and Google Workspace
* Excellent communication, organisational and time management skills
* Must have a minimum of 12 months experience in a similar role
* Ability to maintain confidentiality and exercise good judgment
* Experience in preparing reports, contracts and financial documents
* Ability to work well within a small multi skilled team
Desirable Skills:
* Executive Administrative Assistant and Executive Support skills
* Experience in the theatre, live events, or exhibition industry
Person Specification:
* Enthusiasm for theatre and the arts
* Excellent IT skills including Spark, Slack, Word, Excel, Google Suite
* Excellent written and numerical skills
* Attention to detail and good organisational skills
* Ability to work with tact, diplomacy and complete confidentiality
* Ability to tackle and solve problems independently
* Ability to maintain a calm authority under pressure
* Ability to operate across many projects at the same time
Remuneration and Hours:
This post is offered as a full time position:
* Salary: £30,000 - £34,000 per annum dependant on experience
* Working hours are 9.00am – 5.00pm Monday to Friday, but flexibility allowed
* Holiday: 20 days per annum (bank holidays are in addition to this)
* Probationary period: 3 months
* Notice period: 8 weeks
* Following 12 weeks' service and a successful probationary period, you will be automatically enrolled into the NEST pension scheme.
Location: This position is based at the Ammonite Studios offices- 68 Hanbury Street, London E1 5JL. There is the option to work remotely one or two days per week.
Benefits:
* Company travel reimbursed
* Opportunity for discount tickets for theatre shows/exhibitions