Why work for Omnia?
Omnia is a leading multi-disciplinary consultancy, providing a range of services to the construction industry. We have staff based across the UK, but work as one team, with regular staff meetings and social events.
Due to continued growth, we are currently looking for a Project and Business Support Administrator to provide day-to-day support and help keep our projects running smoothly. We are looking for someone that is proactive, professional, adaptable, problem - solver.
About the Role
The Finance & Office Administrator is a full time role that will provide day-to-day finance and administrative support to the Business & Finance Manager and wider business support team. The role will focus on the accurate and timely processing of purchase ledger activities, bookkeeping support, supplier invoicing queries and accounts mailbox management, alongside general office and administrative duties.
This role is suited to an individual with previous experience in a finance or accounts administration position, who is comfortable managing routine finance processes with limited supervision.
Key Responsibilities
* Process and code purchase invoices within Xero, ensuring accuracy and correct VAT treatment.
* Maintain the purchase ledger, including reconciliation of supplier statements and resolution of discrepancies.
* Assist with bank and credit card reconciliations, ensuring records are complete and up to date.
* Raise, track and reconcile Purchase Orders against supplier invoices.
* Support month-end processes, including reconciliations and preparation of supporting documentation.
* Assist with general bookkeeping activities in line with company procedures.
* Process staff expense claims and ensure appropriate supporting documentation is provided.
* Act as a point of contact for supplier invoicing queries
* Liaise with suppliers to resolve invoice discrepancies and credit notes
* Ensure invoices are approved, recorded and filed correctly
* Take responsibility for the day-to-day management of the accounts mailbox
* Log, allocate and respond to queries in a timely and professional manner
* Support general office administration and ad hoc business support tasks as required
* 1-2 years experience in a finance, accounts or administrative role
* Working knowledge of Xero or similar accounting software
* Good understanding of basic bookkeeping principles
* Strong attention to detail and accuracy
* Competent IT skills, including Microsoft Excel, Word and Outlook
* Well organised with the ability to manage routine tasks independently
* Clear and professional communication skills
* Maintains confidentiality, discretion and professionalism at all times
* Full UK Drivers License
* Experience supporting month-end processes
* Exposure to bank and credit card reconciliations
* Experience working in a consultancy or professional services environment
If you’d like to apply for this role, please email us your CV and a covering letter setting out why you are interested in the role and why you feel you will be a good fit: [emailprotected]
Please note: We are currently not accepting applications from recruitment agencies. We encourage direct applicants to apply through our website.
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