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Our client is seeking an Office Coordinator to keep operations flowing seamlessly!
Day to Day Responsibilities
1. Meet and greet all visitors, presenting a professional image.
2. Ensure wallboards display correct information daily and gather requirements from the SLT for updates.
3. Coordinate with the property management team to report faults and issues with office equipment and facilities.
4. Maintain the office's overall presentation to ensure a professional environment.
5. Assist the leadership team with mailbox management, calendar scheduling, ad hoc tasks, and reporting.
6. File and scan confidential correspondence appropriately.
7. Conduct floor stock takes and order additional equipment as needed.
8. Create meeting agendas and take minutes upon request.
9. Produce reports in the absence of other team members.
10. Generate weekly, monthly, and ad hoc reports as required.
11. Support operational efficiency through various duties.
12. Update team distribution lists and chat groups.
13. Ensure meeting rooms are presentable and monitor the booking system.
14. Manage personnel movements in the absence of managers, including logging early departures in Select HR.
15. Keep Select HR updated.
16. Order and stock stationery and printing paper.
17. Maintain full drinks fridges for Monthly TFI.
18. Support with leaver and starter documentation.
19. Create and maintain new starter spreadsheets and swag bags.
20. Ensure access passes are created for new employees.
21. Upload interview notes to P Files.
22. Assist with sales career days and events.
23. Request incentive prizes from the purchase ledger.
Essential Skills and Experience
* Experience in an administrative role.
* Good written and oral communication skills.
* Strong administrative and organizational skills.
* Attention to detail and accuracy.
* Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
* Professional and responsible attitude.
* Ability to work independently and maintain accurate records.
* Excellent communication and active listening skills.
* Ability to work under pressure and meet deadlines.
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