Job summary
Please refer to Job Description
Job description
We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: .
Overview of the job��������
This is an administrative job in an establishment
Summary������������
The job holder will provide administrative support within the Offender Management administrative hub maintaining administration systems and servicing the local courts within specified timescales for the establishment.
This is a rotational, non-operational job with no line management responsibilities.
Responsibilities, Activities and Duties������
The job holder will be required to carry out the following responsibilities, activities and duties:
1. Undertake the transactional activity associated with the Offender Management function. This includes processing the following paperwork ready for checking and onward transmission by the Hub Manager:
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o������������ Discharge Report / Pre-Discharge Report
o������������ Bail applications
o������������ Release on Temporary License (ROTL)
o������������ Home Detention Curfew (HDC)
o������������ Offender Assessment and Sentence Management (OaSys)
o������������ Multi-Agency Public Protection Arrangements (MAPPA)
o������������ Re-categorisation
o������������ Sentence calculations, including conduct initial checks
o������������ Appeals
o������������ Violent Sex Offender Register (VISOR)
o������������ Multi-Agency Risk Assessment Planning (MARAP)
o������������ Adjudications
o������������ Indeterminate Sentence Prisoners
o������������ Parole applications
o������������ Legal Correspondence
o������������ License Applications
o������������ Resettlement overnight Release
o������������ Prisoner Fines
o������������ Foreign Nationals/Deportation/Immigration
o������������ Risk to Children/Safeguarding Children
o������������ Harassment/Restraining Orders
o������������ Category A administration
o������������ Recall paperwork
o������������ Public Protection
Undertake other administrative tasks including:
2. Organise, produce and maintain accurate records for area of work
3. Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
4. Complete monitoring returns for area of work
5. Input requisitions on to the finance database and process requisitions for defined area of work
6. Co-ordinate any awareness sessions for area of work
7. Prepare paperwork for checking by Manager, conducting sentence calculations as required
8. Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
9. Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
10. Collate information relating to relevant Service Delivery Indicators (SDIs)
11. Act as secretary to meetings as required including organising agenda, taking and, distributing minutes and action points
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder
An ability to fulfil all spoken aspects of the role with the confidence through the medium of English or (where specified in Wales) Welsh.
Person specification
Please refer to Job Description
Behaviours
We'll assess you against these behaviours during the selection process:
12. Managing a Quality Service
13. Changing and Improving
14. Communicating and Influencing
15. Working Together
16. Delivering at Pace
Benefits
Alongside your salary of �25,752, HM Prison & Probation Service contributes �6,978 towards you being a member of the Civil Service Defined Benefit Pension scheme.
17. Access to learning and development
18. A working environment that supports a range of flexible working options to enhance your work life balance
19. A working culture which encourages inclusion and diversity
20. A with an average employer contribution of 27%
21. Annual Leave
22. Public Holidays
23. Season Ticket Advance
For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.
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