The Procurement Officer supports the smooth operation of the business by managing supplier and subcontractor onboarding, maintaining procurement records on COINS and Pansophy, administering project contracts, reviewing prices on certain overhead contracts, and providing procurement support to site teams. This is a key administrative and compliance role that ensures procurement processes, supply chain data, and contract records are accurate, up to date, and aligned with Jones Bros procedures.
The position is office based in Ruthin as part of the Finance team, reporting to Finance Manager and works closely with the Purchase ledger team, Commercial, Quality, HSE, Project Delivery Teams, and all site-based colleagues. Due to the volume and importance of contracts, supplier and subcontractor activity, the role is regarded as important for the business
The role’s responsibilities will include:
* Set up new suppliers, subcontractors and employees on the ERP system in line with established procedures
* Produce management reports to analyse various KPIs including spend, cost saving opportunities, payment terms, quality and pro-actively drive improvements.
* Manage initial and ongoing tax compliance for subcontractors (CIS), labour providers and agencies
* Ensure subcontractor insurances and SSIP documentation is relevant, current and up to date at all times
* Review and process supplier and subcontractor credit application forms, including assessment of terms and conditions.
* Maintain accurate and up-to-date records for suppliers, subcontractors, and contract data on the system.
* Action subcontractor and supplier performance and quality reviews submitted by site teams,
* Provide procurement support via phone and email, including system guidance, troubleshooting, and user assistance
* Record and maintain all new Civil Engineering contract details following established procedures
* Maintain weekly calendars within ERP to support timely and accurate timesheet entry and follow upon outstanding timesheets
* Administer and oversee the purchasing card process, ensuring compliance with company policies and controls.
* Undertake ad hoc project work as required to support procurement and finance functions
* Proven experience working in procurement, including tendering, supplier onboarding, and contract management
* High level of accuracy and attention to detail particularly financial data and a risk management mindset to manage compliance.
* Ability to communicate effectively with internal stakeholders, external suppliers and subcontractors.
* Ability to work independently and manage workload.
* Strong tax awareness including CIS, knowledge of IR35 and Umbrella Company payroll rules
* Experience and understanding of credit insurance and subcontractor vetting.
* Experience negotiating with suppliers and subcontractors
* Experience working within ISO 9001 and ISO 45001 managed environments.
What You’ll Get in Return:
In this fast-paced and varied role, you’ll have the opportunity to make a meaningful impact and contribute to the success of a forward-thinking organisation.
We offer a competitive salary alongside excellent opportunities for learning and development.
What Next?
If this role sounds like the perfect fit, we’d love to hear from you. Click apply now to get started.
Ty Glyn, Canol y Dre, Ruthin, Denbighshire, LL15 1QW
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