Job Summary
We are seeking a proactive and highly skilled Executive Assistant to join our team, providing exceptional, confidential secretarial and administrative support to at least two Senior Leaders. This is a key role that contributes to the smooth and efficient running of the Assurance and Standards Team, offering high-quality support across the leadership group as needed.
Key Responsibilities
* Delivering professional and confidential executive support to Senior Leaders.
* Supporting the wider team with effective secretarial services.
* Assisting with diary management, meeting coordination, and formal minute-taking.
About You
* Educated to degree level
* Proven experience as a Personal Assistant or Executive Assistant, ideally within a complex organisation.
* Strong proficiency in Microsoft Office applications.
* Excellent organisational skills and attention to detail.
The role is suitable for appointment on either a fixed term contract or secondment basis. Applicants should have gained agreement in principle from their line manager prior to applying for a secondment arrangement.
Main duties of the job
To provide a fully comprehensive, high quality, effective, efficient, confidential executive secretarial and administrative support to a minimum of 2 Executive Directors/Senior Leaders. Ensure the smooth running of the Offices of the Executive Directors/ Assurance and Standards Team. To provide a positive first contact for all staff, patients, public and stakeholders in the Executive Office. To ensure and provide a full and comprehensive Executive Personal Assistant service to the Executives, covering all aspects of secretarial, administrative and organisational support.
To organise and plan the workload, diary and commitments (including travel and accommodation requirements as necessary), including the scheduling of formal and complex meetings, ensuring deadlines are achieved and flow of workload. To source and gather all relevant information to prioritise workload and manage demands on the Executive diaries, based on priorities and deadlines. To facilitate liaison with people at all levels, both internally and externally. To co-ordinate and facilitate meetings, including producing agendas and papers as required. Minute taking will occasionally be required. Distribution of papers as appropriate, ensuring actions are undertaken and followed up. Ensure relevant equipment is available and set up for meetings, sourcing and booking venues, organising refreshments and ensuring meetings run smoothly and efficiently. To provide a comprehensive EA/secretarial/administrative service, including accurate note-taking, audio and copy typing, and professional presentation of correspondence and reports, often to tight deadlines, including formatting of reports and presentations using office software (e.g., Excel, PowerPoint) as required. To deal with correspondence, drafting responses where appropriate, with a good working knowledge of the organisation and the ability to respond to higher-level requests for information or advice. To act as the first point of contact for the Executive, maintaining a professional image and providing a helpful and efficient service to internal and external contacts. To provide a professional, supportive information and advice service as commensurate with the post. To undertake specific pieces of work or projects as agreed with the Executive. To work autonomously with strong time management and prioritisation. To assist in the administration of staffing matters within the Directorate, including recruitment processes, returns, annual leave, coordination of staff meetings and appraisal arrangements.
Job Description – Additional Details
Essential and Desirable Qualifications, Experience, Skills, and Knowledge are listed in the original posting. This includes knowledge of NHS or complex organisations, experience as a PA/EA at director level, minutes at board level, IT proficiency, and the ability to work autonomously with diplomacy and professionalism.
About Us
The Robert Jones and Agnes Hunt Orthopaedic NHS Trust (RJAH) is one of the leading orthopaedic hospitals in the country, with strong staff and patient satisfaction, research and innovation. RJAH offers opportunities for professional development and state-of-the-art facilities, including the Headley Court Veterans’ Orthopaedic Centre. The hospital is located in Oswestry, North Shropshire, near border regions of North and Mid Wales.
Details
Date posted: 08 October 2025
Pay scheme: Agenda for change
Band: Band 5
Salary: £31,049 to £37,796 a year pa
Contract: Fixed term
Duration: 12 months
Working pattern: Full-time
Reference number: 224-PA20250802993-B
Job Location
The Robert Jones and Agnes Hunt Orthopaedic Hospital NHSFT, Oswestry, SY10 7AG
Additional Information
This post is subject to the Rehabilitation of Offenders Act 1975 (Exceptions Order) and will require a Disclosure to the DBS. Applications from job seekers requiring skilled worker sponsorship will be considered. See UK Visas and Immigration guidance for further details. This information may be provided to applicants as required by policy.
#J-18808-Ljbffr