Founded in 1807, we are the oldest geological society in the world. Today, we are a world-leading communicator of Earth science through publishing, library and information services, cutting-edge scientific conferences, education activities and outreach to the general public. We also provide impartial scientific information and evidence to support policy-making and public debate about the challenges facing humanity.
We have a membership (Fellowship) of approximately 12,000, more than 2,000 of whom are based outside the UK. Approximately 3,000 are Chartered Geologists or Chartered Scientists - professionals who have demonstrated a high level of technical competence in their field and a commitment to professional ethics.
About the role
Publishing Assistant plays a vital support role in the publishing industry, working across editorial, production, marketing, and administrative functions. This entry-level position is ideal for those starting a career in publishing and offers insight into the end-to-end publishing process.
Responsibilities
Head of Publishing Development:
* Help authors, editors, and reviewers with their queries
* Extend deadlines in conjunction with editors
* Support the Commissioning Editor in gathering feedback from external collaborators on a regular and timely basis
* Assist in the maintenance of the relevant parts of the online submission system and seek to continually improve processes and efficiencies
* Send Editor links
Authors/Editors & Ethical Policies:
* Undertake initial quality check of manuscripts upon submission, including running an iThenticate report, co-author verification, and identifying conflicts of interest.
* Assess manuscripts for any content that may require written permission for reuse, and work with authors and editors to ensure this is provided ahead of the article being ready for production. Record any outliers that may impact future licencing.
* Support the Society’s publishing permissions workflow by fielding, assessing, and responding to requests, and liaising with colleagues, as necessary
General Administrative Support to Editorial and Production Staff:
* Monitor page extents for new submissions and books nearing production, and communicate outlying cases to editors and colleagues
* Calculate length estimates of books nearing production
* Complete prompt and accurate upload of accepted articles to the production management system within the timeframes
* Initiate production process and support flow of relevant information (editorial to production) within agreed timescale, including keeping accurate notes on manuscript information within Editorial Manager
* Post-publication administration of records, to include book folders, closing records in Editorial Manager, and related tasks, as necessary
Administrative Assistant, Head of Publishing Development and Commissioning Editor:
* Providing administrative support for the commissioning process
* Bespoke reports for partners, specialist groups, and other collaborators
* Preparation of standard documents relating to new titles
Person Specification:
* Good IT proficiency (particularly spreadsheets) and full familiarity with the normal range of office software.
* Excellent interpersonal and communication skills.
* Excellent administrative, organisational, and time management skills.
* Some general knowledge of and interest in the publishing process would be helpful.
Required Qualifications
* Educated to A-level or degree level.
* 25 days basic holiday entitlement when you start, increasing up to 30 days with continued service (pro-rated for part-time staff)
* Option to purchase up to 2 extra holiday days per year
* Contributory pension scheme with 10% employer contribution
* Access to 24/7 online GP with mental health & wellbeing counselling
* Free premium Headspace account for you and 2 members of your friends/family
* Discounts and recognition scheme
* Cycle to Work scheme
* Season Ticket Loan scheme
* Life Assurance and Income Protection schemes
* Free access to Royal Academy exhibitions
* Free Geological Society Fellow membership for qualified staff
Conditions of employment
* Youmust have the right to work in the UK
Working locations
* Hybrid model, working in the Bath office and remotely
How to apply
* To apply for this position, please forward a copy of your CV together with a cover letter torecruitment@geolsoc.org.uk. Please ensure that your cover letter highlights your experience in no more than 500 words.
* Anonymise your application by stating only your initials in your CV (including your file name) and cover letter.
* State your initials only in the subject line when sending your application.
Interviews
* First round interviews will take place remotely. Please let us know if you will require any special provisions to be made should you be called for an interview. We regret that unsuccessful applications will not be contacted.
Contract type Permanent & Full-time Closing date 11 Jun 2025 11:30 PM Location Bath, United Kingdom Salary £ 26,000 - 27,500 per year
About the Organisation
Founded in 1807, we are the oldest geological society in the world. Today, we are a world-leading communicator of Earth science through publishing, library and information services, cutting-edge scientific conferences, education activities and outreach to the general public. We also provide impartial scientific information and evidence to support policy-making and public debate about the challenges facing humanity.
We have a membership (Fellowship) of approximately 12,000, more than 2,000 of whom are based outside the UK. Approximately 3,000 are Chartered Geologists or Chartered Scientists - professionals who have demonstrated a high level of technical competence in their field and a commitment to professional ethics.
About the role
Publishing Assistant plays a vital support role in the publishing industry, working across editorial, production, marketing, and administrative functions. This entry-level position is ideal for those starting a career in publishing and offers insight into the end-to-end publishing process.
Responsibilities
Head of Publishing Development:
* Help authors, editors, and reviewers with their queries
* Extend deadlines in conjunction with editors
* Support the Commissioning Editor in gathering feedback from external collaborators on a regular and timely basis
* Assist in the maintenance of the relevant parts of the online submission system and seek to continually improve processes and efficiencies
* Send Editor links
Authors/Editors & Ethical Policies:
* Undertake initial quality check of manuscripts upon submission, including running an iThenticate report, co-author verification, and identifying conflicts of interest.
* Assess manuscripts for any content that may require written permission for reuse, and work with authors and editors to ensure this is provided ahead of the article being ready for production. Record any outliers that may impact future licencing.
* Support the Society’s publishing permissions workflow by fielding, assessing, and responding to requests, and liaising with colleagues, as necessary
General Administrative Support to Editorial and Production Staff:
* Monitor page extents for new submissions and books nearing production, and communicate outlying cases to editors and colleagues
* Calculate length estimates of books nearing production
* Complete prompt and accurate upload of accepted articles to the production management system within the timeframes
* Initiate production process and support flow of relevant information (editorial to production) within agreed timescale, including keeping accurate notes on manuscript information within Editorial Manager
* Post-publication administration of records, to include book folders, closing records in Editorial Manager, and related tasks, as necessary
Administrative Assistant, Head of Publishing Development and Commissioning Editor:
* Providing administrative support for the commissioning process
* Bespoke reports for partners, specialist groups, and other collaborators
* Preparation of standard documents relating to new titles
Skills, Competencies& Experience
Person Specification:
* Good IT proficiency (particularly spreadsheets) and full familiarity with the normal range of office software.
* Excellent interpersonal and communication skills.
* Excellent administrative, organisational, and time management skills.
* Some general knowledge of and interest in the publishing process would be helpful.
Required Qualifications
* Educated to A-level or degree level.
Compensation & Benefits
* 25 days basic holiday entitlement when you start, increasing up to 30 days with continued service (pro-rated for part-time staff)
* Option to purchase up to 2 extra holiday days per year
* Contributory pension scheme with 10% employer contribution
* Access to 24/7 online GP with mental health & wellbeing counselling
* Free premium Headspace account for you and 2 members of your friends/family
* Discounts and recognition scheme
* Cycle to Work scheme
* Season Ticket Loan scheme
* Life Assurance and Income Protection schemes
* Free access to Royal Academy exhibitions
* Free Geological Society Fellow membership for qualified staff
Conditions of employment
* Youmust have the right to work in the UK
Working locations
* Hybrid model, working in the Bath office and remotely
How to apply
* To apply for this position, please forward a copy of your CV together with a cover letter torecruitment@geolsoc.org.uk. Please ensure that your cover letter highlights your experience in no more than 500 words.
* Anonymise your application by stating only your initials in your CV (including your file name) and cover letter.
* State your initials only in the subject line when sending your application.
Interviews
* First round interviews will take place remotely. Please let us know if you will require any special provisions to be made should you be called for an interview. We regret that unsuccessful applications will not be contacted.
Policies
The Society is committed to fostering an inclusive culture that promotes equality, values diversity, and maintains a harmonious, inclusive environment in which the rights and dignity of all its members, visitors, and staff are respected. We are an equal opportunity employer, and the post-holder will be expected to adhere to and support the Society’s commitment to diversity, equality, and inclusion.
Region
United Kingdom
Category
Publishing & Data
The job vacancy information provided here is from third-parties and the AAE can not guarantee the accuracy of the information.
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