At XPS Group we operate a hybrid/flexible working style. We are an equal opportunities employer and positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, sexual orientation, religion or belief. As part of our Disability Confident pledge we run the ‘Offer an interview’ scheme at XPS. If you have a disability and meet the ‘essential criteria’ described in the person specification for the role being applied for, you are guaranteed an interview. Access to the Disability Confident scheme simply requires you to (1) Show you meet the essential criteria described in the person specification, and (2) In the Offer an Interview Scheme section on our application form tick the box for 'do you wish to be considered under the Guaranteed Interview Scheme?' If you are successful in your application you undertake pre-employment checks which include: Right to Work confirmation, DBS Disclosure check, Qualification checks, Employment and/or educational references covering five years & Satisfactory credit check. If you have any questions or require further assistance, please email recruitment@xpsgroup.com
The job requirements are detailed below. Where applicable the skills, qualifications and memberships required for this job have also been included. As disability confident committed, we will support all applicants throughout the recruitment process. Each stage of the process is inclusive and offers reasonable adjustments where required. If you need the job description in an alternative format or would like us to do anything differently during the application process, please let us know.
Job details
Basis Full time
Job category/type – XPS Administration
Date posted 27/01/2026
Job reference REQ003379
Payroll Administrator
Location: Newcastle
Employment Type: Permanent, Full Time
Grade: Associate
Hybrid
About XPS Group:
XPS Group is a prominent and growing UK consultancy and administration firm within the pensions and insurance sectors. As a FTSE 250 company with over 2000 employees, we leverage expertise alongside advanced technology to serve over 1,400 pension schemes and their sponsors. Our goal is to foster a workplace where diverse talents thrive.
About the Role:
This is a hybrid role with an office presence expected twice per week but will require more office time during the initial ‘settling in’ period. We are currently seeking a Payroll Administrator to join our team, providing top-tier payroll administration. Responsibilities include taking responsibility for data entry tasks, carrying out payroll tasks in a timely manner and to provide support for senior colleagues.
Key Responsibilities
* To take responsibility for the data entry tasks and activities which are allocated whilst working effectively in a team.
* To gather data and information from a variety of sources and carry out a range of data entry and basic analysis activities.
* To carry out standard and non-standard payroll tasks and activities autonomously in a timely manner.
* To communicate clearly with Pension Administration team members, including routine interactions regarding payroll and pensioner queries.
* To provide support for senior colleagues regarding ongoing payroll projects and specific business development activities.
* To support the team with new staff members and provide training to less experienced team members, checking and validating their work to ensure accuracy.
* To identify errors and to elevate issues where appropriate.
* To be proactive and take on personal responsibility and ownership for completion of tasks.
* To be a team player, a role model for all colleagues and own.
Your Profile
* Experience of dealing with high volumes of work
* A high level of attention to detail and accuracy
* Ability to manage workload effectively and independently
* Confident on the telephone
* Experience in a payroll function
* Experience using Resource Link
* Good knowledge of Microsoft Word and Excel
What We Offer
Enjoy a competitive salary, annual discretionary bonus, and 25 days’ holiday with buy/sell flexibility. Benefits include pension matching, healthcare plans, life assurance, and retailer discounts. We support our team with a flexible benefits scheme, employee assistance, and digital GP service. Participating in volunteering events is encouraged with paid volunteer days available. Referral bonuses are offered for introducing suitable candidates to XPS.
XPS Group is committed to diversity and equal opportunities. We welcome applications from all candidates, irrespective of sex, race, disability, sexual orientation, religion, or belief. As a Disability Confident employer, we ensure accessible and supportive work settings for all employees.
Any employment offer made will be conditional upon you satisfying DBS Disclosure checks, Employment or educational references, Satisfactory credit checks and eligibility to work in the UK before an offer can be made. XPS Group is not able to provide sponsorship to employees.
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