Thank you for your interest in this vacancy! We highly recommend reading our Tips on how to apply page to give you an insight on how applications are scored & shortlisted by our Recruiting Managers. These tips have been provided to give you a better chance of being shortlisted for our vacancies.
Please note that if you apply for a position with North Bristol NHS Trust, you may be contacted via TRAC or via email. This includes invites for job interviews. We therefore recommend that you regularly check your TRAC Account and email accounts including junk and spam folders.
Our job adverts may close as soon as sufficient applications have been received. Considering this, if you are interested in this role, please do apply as soon as you can.
Generative artificial intelligence (AI) describes algorithms that can be used to produce new content, including audio, code, images, text, simulations, and videos. It is developing all the time and is now being used as a support mechanism for all kinds of content-based creations. Please note the use of AI is monitored and if applicants have used it then they are required to declare this.
Job Overview
12-month secondment opportunity (Full time)
We are seeking a proactive and highly organised Administrative Assistant to provide comprehensive administrative support to the senior leadership team and ensure the smooth coordination of departmental operations and clinical meetings. This role is vital in maintaining efficient workflows, supporting data reporting, and facilitating effective communication across the department.
The Ideal Candidate Will Be
* Enthusiastic and proactive.
* Confident in communicating with a wide range of healthcare professionals.
* Highly organised, with excellent attention to detail.
* Skilled in managing multiple tasks and prioritising effectively.
* Committed to delivering high-quality patient care and service.
Main duties of the job
* Provide high-quality administrative support to the senior leadership team.
* Coordinate departmental and clinical meetings, including room bookings, agenda preparation, minute-taking, and maintaining action logs.
* Extract and compile data for regular and ad-hoc reports.
* Maintain and update the department’s intranet site.
* Manage office supplies and equipment orders using the Trust’s procurement systems.
* Support senior managers with staff roster management and scheduling.
* Monitor and maintain accurate staff attendance records.
* Provide cross-cover for other administrative roles, including support for the SSNAP Audit team, SDEC and Stroke MDT.
* Undertake additional administrative tasks as required, in line with the responsibilities and expectations of the role’s banding.
Working for our organisation
North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.
North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.
Detailed Job Description And Main Responsibilities
Please review full details in "Main Duties & Responsibilities Of The Post" in the main attached Job Description.
Person specification
Education/Training/Qualifications
Essential criteria
* Education/Training/Qualifications
Desirable criteria
* Education/Training/Qualifications
Work Experience
Essential criteria
* Work Experience
Knowledge/Skills/Abilities
Essential criteria
* Knowledge/Skills/Abilities
Personal Qualities/Special Circumstances
Essential criteria
* Personal Qualities/Special Circumstances
If you apply for this vacancy and have not received a communication from North Bristol NHS Trust within three weeks of the closing date, please assume that on this occasion your application has been unsuccessful.
Please note that North Bristol NHS Trust does not reimburse travel expenses relating to interview attendance.
If you feel you meet the requirements of the Disability Act / Two Ticks scheme and require further support/advice, please contact us on tel 0117 414 1151.
North Bristol NHS Trust are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
The successful applicant(s) will normally commence at the minimum of the scale unless they have previous NHS service at the same band. Progression through the scale is by annual increments.
At North Bristol Trust (NBT), we know diverse and inclusive environments lead to happier and healthier teams and improved patient care and outcomes. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are currently underrepresented in NBT’s workforce at Band 8a and above. These include people from Black, Asian and minority ethnic backgrounds, disabled people and LGBTQIA+ people.
Please note that stringent pre-employment checks are undertaken on all successful applicants prior to commencement in post. #J-18808-Ljbffr