Job Vacancy
Executive Assistant to Managing Partners
Maternity Cover July 2026 start date.
THE ROLE
We are seeking a highly organised, proactive and discreet Personal Assistant to support our Managing Partners. This is a pivotal role within the firm, providing high-level administrative and organisational support to ensure the smooth and efficient running of the Managing Partners’ day-to-day activities.
This is an excellent opportunity to work within a well-established and growing law firm known for delivering high-quality service, where you will gain exposure to senior leadership operations, strategic initiatives, and high-level client and stakeholder interaction.
The successful candidate will work closely with the Managing Partners, acting as a trusted point of contact, managing competing priorities, and ensuring effective coordination across the business.
WHAT SKILLS & EXPERIENCE DO I NEED?
* Previous experience as a Personal Assistant or Executive Assistant at senior level
* Experience supporting multiple senior stakeholders in a professional services environment (legal experience desirable)
* Exceptional organisational and time management skills
* Strong written and verbal communication skills
* High level of discretion and confidentiality
* Ability to manage multiple priorities and work under pressure
* Strong attention to detail and accuracy
* Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
* Ability to build strong working relationships across all levels of the business
Desirable Experience
* Experience working within a law firm or professional services environment
* Experience supporting Managing Partners, Directors, or Board-level executives
* Exposure to project coordination or business support activities
* Experience organising events, meetings, and travel at a senior level
WHAT ATTRIBUTES DOES THIS ROLE REQUIRE?
* Meticulous organisation
* Sense of urgency, timely and reliable
* Resilient and conscientious
* Able to manage up in order for priorities to be met
* A strong communicator both verbally and written
* A completer-finisher
Key Responsibilities
The role will involve supporting the Managing Partners in a range of activities including (but not limited to):
* Complex diary and inbox management, including scheduling meetings and managing competing priorities
* Coordinating internal and external meetings, including preparation of agendas and papers
* Acting as a key point of contact between the Managing Partners and internal/external stakeholders
* Screening calls, emails, and correspondence, responding where appropriate
* Organising travel, accommodation, and itineraries
* Preparing reports, presentations, and briefing documents
* Supporting and organising business planning and strategic initiatives
* Assisting with Partner and leadership meetings, including minute taking and follow-up actions
* Managing confidential and sensitive information with discretion
* Supporting internal communications on behalf of the Managing Partners
* Assisting with event planning, networking events, and firm initiatives
* Maintaining accurate records and administrative systems
* Supporting ad hoc projects and firm-wide initiatives as required
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