Job Number
BU03988
School/Department
Finance Services
Grade
5
Contract Duration
Permanent
Responsible to
Treasury Accountant
Purpose of the Job
To provide financial support to the staff and managers in University Subsidiary Companies. The role will be responsible for all operational financial matters including the functions of accounts receivable, accounts payable, payroll support and assistance with the management/financial accounts.
Main Duties and Responsibilities
Generic Duties (appropriate to Grade)
1. Work closely with the University Financial Accountant and other team members to undertake a variety of financial processing, monitoring and reporting tasks relating to the collection of income.
2. Provide administrative support to Senior Management.
3. Maintenance and development of administrative systems, records, archives, stationery, travel bookings and room bookings.
4. Completes work in an accurate and timely manner and financial data is processed and reported on in accordance with statutory and University requirements.
5. Provide cover for other sections within the Service.
Specific Functional duties
6. Manage accounts payable function by collecting invoices, undertake invoices checking, then coding and processing for payment through Bangor University Finance Service.
7. Manage monthly credit card statement by collecting invoices, undertake invoices checking and approval, then coding and entering into Agresso.
8. Liaise with suppliers, maintain paperwork and electronic records, raise and dispatch purchase orders for the organisation.
9. Setting up, managing supplier accounts on Agresso system, and checking contracts.
10. Deal with any payment queries and maintain relationships with external suppliers.
11. Managing the account receivable function. Entering daily receipts logged with the bank into Agresso, reconciling to the subsidiary systems.
12. Liaise with customers, maintain paperwork and electronic records, raise and dispatch sales orders for the organisation.
13. Producing weekly debtor reports and passing to the Director. Provide any support required in collecting debt.
14. Dealing with customers queries and provide statements when required.
15. Posting Monthly journals for any direct debits and standing orders paid directly from the account.
16. Produce a monthly bank reconciliation.
17. Responsibility to support the accountant for preparing grant claims.
18. Responsibility to support the accountant for producing monthly management accounts.
19. Provide any ad hoc assistance to the accountant and all members of the organisation by helping with any financial queries or by directing to the relevant person.
20. Assist in the year-end final accounts process including overseeing the accruals process and returns for fixed asset verification, operating leases, related parties, and any others as required.
Other Duties and Responsibilities
21. The post holder will be expected to participate in performance review and developmental activities.
22. The post holder will be expected to comply with the University equal opportunities policies, Dignity at Work and Study Policy and the University’s Welsh Language
Policy and the Welsh Language Standards.
23. The post holder has a general and legal duty of care in relation to health, safety and wellbeing and must take all reasonable steps to ensure a safe and healthy working environment for themselves and for other members of staff, students and visitors affected by their actions or inactions. The post holder is also required to comply with all applicable health and safety policies, procedures and risk assessments.
24. The post holder must comply with relevant legal and financial policies and procedures and be aware of their responsibilities in terms of the legal requirements of their post.
Person Specification
Qualifications/Knowledge and Experience
Essential
25. 2 AS Levels or 1 A Level or NVQ level 3 in a relevant subject area or possess equivalent experience.
26. Evidence of high level of expertise in the use of Microsoft Excel and computer-based accounting systems.
27. Experience of working in a busy finance office and meeting operational deadlines.
28. Excellent analytical and problem-solving skills.
Desirable
29. Educated to AAT or close to completing the qualification.
30. Ability to analyse data and attention to detail.
31. Ability to manage a large workload and maintain a high degree of accuracy.
Communication
Essential
32. Responds appropriately to queries and requests ensuring that information is conveyed accurately and promptly.
Desirable
33. Checks on recipient's understanding and takes action to remedy any miscommunications.
34. Can understand, use and explain technical terms commonly used in own area of work.
35. Written material is well structured, clear and concise and provided in a suitable format.
36. The ability to speak Welsh is desirable for this role.
Service Delivery
Essential
37. Adapts the service to customer need (where possible) and identifies ways of improving standards.
38. Ensures that the experience of each customer is positive and satisfactory.
Desirable
39. Has accurate and up to date knowledge of own and related areas of work.
Team Work
Essential
40. Provides support, assistance and cover to other members of the team.
Desirable
41. Contributes to the work of the team.
Decision Making
Desirable
42. Makes timely and considered decisions by gathering sufficient data.
43. Helps others understand complex or ambiguous data to enable decisions to be made.
General
We are a member of Advance HE's Athena SWAN Gender Equality charter and hold a Silver award in recognition of our commitment to and progress towards gender equality within the University's policies, practices, and culture. We are proud to be a Disability Confident employer.
All members of staff have a duty to ensure their actions are in line with the overall environmental aims of the University and minimise their environmental impact.
All offers are made subject to proof of eligibility to work in the UK and receipt of satisfactory references.