Non-Medical Student Placement Administrator
Band 4
Main area Administration Grade Band 4 Contract Permanent: This is a full-time position Hours
* Full time
* Flexible working
37.5 hours per week (Monday-Friday 9-5 with some flexibility, hybrid working - 50/50 home/office working) Job ref 246-COR6198659
Site Magpie Lodge, Hellesdon Hospital Town Norwich Salary £25,147 - £27,596 gross per annum Salary period Yearly Closing 01/05/2024 23:59 Interview date 09/05/2024
Norfolk and Suffolk NHS Foundation Trust provides child and adult mental health services, learning disability, wellbeing, older people's and eating disorder services across Norfolk and Suffolk.
At any one time, around 23,000 people in Norfolk and Suffolk are receiving care and attention from the Trust. We believe in whole life care - seeing people in the context of their whole lives, understanding the importance of good physical health, friends, family, spirituality, culture, home, work, education and a sense of purpose and achievement to experience good mental health.
Nearly 3,800 full and part-time practitioners care for our service users in hospitals, in the community and in their own homes, whilst an additional 1,400+ staff provide non-clinical support, including cleaning, catering, delivering supplies, ward administration, information technology, human resources and financial services.
We are committed to equality, diversity and inclusion and want to reflect the diversity of our local communities within our teams. We welcome applications from all talented individuals with the relevant qualifications, skills, knowledge and experience.
We are committed to delivering quality driven mental health services. Every individual makes a valuable contribution. We are proud of our staff who have been commended for the care they provide. Do you value working positively, respectfully and together? If so, we’d love you to join us!
We will consider flexible working arrangements for our roles, please indicate in your application if this is something you require
JOB DESCRIPTION/PERSON SPECIFICATION
Please read the job description/person specification carefully and ensure your application reflects the knowledge, skills and experience needed.
YOUR APPLICATION
It is important that you complete a formal application form as CV’s alone will not be accepted.
We can provide all our job application materials in alternative formats so that these are accessible to everyone. Should you require any documents within this job pack in an alternative format, please do not hesitate to contact us at recruitment@nsft.nhs.uk.
PLEASE NOTE: If you use a hotmail, msn or yahoo e-mail account, you will need to check your "junk" mail regularly as these email providers will divert any communication from this Trust/NHS JOBS straight into your " junk" inbox.
Job overview
Our Education, Training and Development Department based at Hellesdon Hospital is looking for a Senior Administrator to join their growing team!
We’re looking for someone who is motivated, organised and is happy to work collaboratively as part of a team.
This will be a varied and sometimes demanding role, so building an effective rapport with colleagues and being ready to take their guidance and offer your support will be really important.
The Education & Development Department is a key service within the Trust; as well as organising all student placements within the trust, we support new and existing staff with all of their educational and career needs such as providing training courses and identifying apprenticeship opportunities.
If you’re looking for a new and interesting opportunity, we would love to hear from you!
Main duties of the job
Be the first point of contact for all enquiries regarding non-medical student placements in the Trust. This includes dealing with confidential information which may be of a sensitive nature
To act upon any enquiry in a timely way – this may include receiving complaints and other concerns
Request placements for students from individual team leaders and discuss concerns with them prior to raising with Education & Training Co-ordinator and Trust Education Lead, using tact and diplomacy skills where required
Maintain the Trust Student Placement database, making adjustments where necessary
Co-ordinate future placements for students and update the student database to ensure records are accurate
Communicate effectively with universities to ensure that deadlines are met, and queries dealt with efficiently
Assist the Practice Educators with the administration of the Nurse Preceptorship Programme, including co-ordination of the monthly sessions, booking speakers, tracking attendance etc
Working for our organisation
Support the Education Business Co-ordinator and the Practice Education Team in managing allocations for all student nurses, nursing apprentices, trainee nurse associates, psychology trainees and Allied Health Professional (AHP) students coming to the Trust on placement from the University of East Anglia and the University of Suffolk and other ad hoc universities.
Be the first point of contact for non-medical student placement allocations for the Trust.
Support the Practice Education Team with the administration of the Nurse Preceptorship Programme
Detailed job description and main responsibilities
Be the first point of contact for all enquiries regarding non-medical student placements in the Trust. This includes dealing with confidential information which may be of a sensitive nature
Assist the Practice Educators with administrating the Nurse Preceptorship Programme, including co-ordination of the monthly sessions, booking speakers, tracking attendance etc
To act upon any enquiry in a timely way – this may include receiving complaints and other concerns
Request placements for students from individual team leaders and discuss concerns with them prior to raising with Education & Training Co-ordinator and Trust Education Lead, using tact and diplomacy skills where required
Maintain the Trust Student Placement database, making adjustments where necessary
Co-ordinate future placements for students and update the student database to ensure records are accurate
Communicate effectively with universities to ensure that deadlines are met, and queries dealt with efficiently
Ensure placement audits are up to date
Update any external databases as required
Assist with the upkeep of the live Nurse Assessor/Supervisor register
Arrange training for all students coming on placement to the Trust, working closely with the Prevention and Management of Aggression (PMA) team and the IT Training team
Liaise with the Trust Onboarding team to set up clinical systems access for students on placement
Support the development of new placement areas within the Trust
With the support of the Education Business Co-ordinator and the Practice Education Team, allocate learners of all disciplines to appropriate clinical placements, ensuring capacity of each clinical placement is not breeched
Introduce new ideas to improve on administration procedures around student placements
Provide supervision and appraisal to administration staff as identified by the Education Business Co-ordinator
Work closely with other Education & Development staff, assisting with any queries or interruptions
Attend and contribute to all internal / external meetings as relevant to the post
Provide data as requested
Ensure the workload of the team is prioritised
Contribute to effective communication by liaising with internal and external parties and agencies, including staff, managers, service users and other stakeholders
Deal with general enquiries and maintain an efficient message system co-ordinating with team members.
Provide Induction, support and advice to new/temporary staff as identified by the line manager
Person specification
Qualifications
* NVQ 3 Business Administration or equivalent expereince
* ICT Qualification at diploma level or equivalent experience
Experience
* Experience of coordinating programmes/activities
* Experience of working in a busy administrative role
* Supervisory experience
* Experience of student/training allocations
EQUAL OPPORTUNITIESApart from its legal duties in relation to equality and diversity, the Trust recognises and actively promotes the benefits of a diverse workforce and is committed to treating all employees with dignity and respect regardless of race, gender, disability, age, sexual orientation, religion or belief.
As a part of the Disability Confident Employer Guaranteed Interview Scheme we interview all disabled applicants who meet the essential criteria for the job vacancy (outlined in the Person Specification).. We encourage you to indicate your eligibility through TRAC jobs when applying.
DISCLOSURE AND BARRING SERVICE CHECK (formerly CRB)
FOR POSTS WITH DIRECT SERVICE USER CONTACT - Please be advised that due to recent changes in the DBS Service, organisations no longer receive copies of DBS Disclosures – these are sent directly to candidates only. Therefore, it will be your responsibility, if successful, to ensure that this is taken to the appointing officer as soon as you receive it.
Alternatively, if you have subscribed to the update service, we will be able to check your status once we have your authority to do so.
The Trust has now introduced a DBS Update Service which is a contractual requirement. You need to subscribe when you have applied for your DBS clearance and there is a time limit to subscribe of 19 days after receipt of your DBS disclosure. Please ensure that this is completed within the set time scale.
This update service is an annual subscription at a cost of £13 to you. This will enable the Trust to have instant online access to your DBS record, with your consent, and so will remove the need for you to have to apply for this repeat check again.
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