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Office administrator

London
Teksystems
Office administrator
Posted: 9h ago
Offer description

Description Job Title : Office Administrator Location : Bristol (Office based, Monday-Friday 9am - 5pm) Contract Type : Full-time, 6 month contract (with expectation for a contract-to-permanent transition) About the Role We are seeking a proactive and organized Office Administrator to take charge of essential administrative, compliance, and office management tasks. As the backbone of our small and dynamic team, you'll ensure smooth day-to-day operations while providing support for sales and HR-related functions. Key Responsibilities Finance related

Apply below after reading through all the details and supporting information regarding this job opportunity.
Aiding with accountants and auditors at year end
Requesting journals to be processed when necessary
CheckingPerceptive AP invoices, tying together with PO's & delivery notes and then coding appropriately
Checking and approving Perceptive AP invoices and CM's under US$10k
Checking VAT return for DBS
Requesting urgent payments via Snow tickets where necessary (payroll and other urgent payments)
Preparing the payroll journal for DBS to enter
Opening and closing new periods on Day 1 for Cost Accounting/Inventory in Oracle
Admin related
Monitor and update insurance, first aid, and fire Marshall certifications, ensuring timely renewals
Manage supplier and customer updates, raise tickets, and track completion using internal systems.
Onboarding new customers and suppliers, maintaining compliance with company processes
Handle queries from suppliers and customers, liaising with other teams to provide accurate responses.
Check and maintain Government Gateway information (VAT, PAYE, and tax notices)
Support part time office employee
Support general office needs, including ordering supplies and ensuring stock levels
Renew contract for utilities(electric, gas) recommend new suppliers as needed
Manage multiple email inboxes, keeping them up to date and organized
HR related
Track and record staff absences(sickness and holiday)
Enter and verify payroll data in collaboration with FMP Global
Health & Safety related
Conduct office risk assessments and maintain an up to date health and safety policy
Oversee documentation for authorized forklift drivers and other safety-related updates
Other Ad Hoc Duties
Submit WEEE reports promptly
Provide support to ensure smooth order processing during staff absences
Ensure relevant invoices are directed to appropriate teams
Requirements
Office management
Can work in the office Monday - Friday, 9am - 5pm
Administration
Data entry
Customer engagement and communication skills
Ability to work with different platforms (Zen Desk and ERP are two examples)
Job Title: Office Administrator
Location: Bristol, UK
Job Type: Contract
Trading as TEKsystems. Allegis Group Limited, Maxis 2, Western Road, Bracknell, RG12 1RT, United Kingdom. No. 2876353. Allegis Group Limited operates as an Employment Business and Employment Agency as set out in the Conduct of Employment Agencies and Employment Businesses Regulations 2003. TEKsystems is a company within the Allegis Group network of companies (collectively referred to as "Allegis Group"). Aerotek, Aston Carter, EASi, Talentis Solutions, TEKsystems, Stamford Consultants and The Stamford Group are Allegis Group brands. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Notice available at https://www.allegisgroup.com/en-gb/privacy-notices.
To access our Online Privacy Notice, which explains what information we may collect, use, share, and store about you, and describes your rights and choices about this, please go to https://www.allegisgroup.com/en-gb/privacy-notices.
We are part of a global network of companies and as a result, the personal data you provide will be shared within Allegis Group and transferred and processed outside the UK, Switzerland and European Economic Area subject to the protections described in the Allegis Group Online Privacy Notice. We store personal data in the UK, EEA, Switzerland and the USA. If you would like to exercise your privacy rights, please visit the "Contacting Us" section of our Online Privacy Notice at https://www.allegisgroup.com/en-gb/privacy-notices for details on how to contact us. To protect your privacy and security, we may take steps to verify your identity, such as a password and user ID if there is an account associated with your request, or identifying information such as your address or date of birth, before proceeding with your request. If you are resident in the UK, EEA or Switzerland, we will process any access request you make in accordance with our commitments under the UK Data Protection Act, EU-U.S. Privacy Shield or the Swiss-U.S. Privacy Shield.

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