Job Description
Are you an organised and proactive individual with a passion for providing excellent administrative support? Our client, a reputable law firm, is seeking a dynamic Conveyancing Secretary to join their vibrant team in Redbridge. If you thrive in a fast-paced environment and enjoy being the backbone of a legal team, this role could be perfect for you!
Key Responsibilities:
As a Conveyancing Secretary, you will play an essential role in supporting the fee earner and ensuring the smooth operation of the conveyancing process. Your day-to-day activities will include:
Secretarial Support: Provide efficient audio and copy typing of documents using TFB Partner for Windows or other relevant software.
* Client Interaction: Answer telephone calls and handle personal inquiries from clients and other parties, recording messages accurately and ensuring follow-up actions are completed effectively.
* Mail Management: Collect and sort the post each morning, ensuring correspondence is linked to the appropriate files before delivering it to the fee earner. Timely dispatch of outgoing mail is also crucial.
* Filing and Documentation: Maintain organized paper files and the case management system, ensuring all documentation is up-to-date.
* Administrative Tasks: Open new files, perform copying tasks, and assist with any administrative duties as required.
* Reception Cover: Provide cover for the Reception desk when needed, showcasing your versatility.
* Team Support: Assist other secretarial staff as capacity allows, ensuring seamless communication and collaboration within the office.
What We’re Looking For:
To excel in this role, you should possess the following skills and attributes:
Proven experience as a secretary or in a similar administrative role within a law firm, ideally in conveyancing.
* Excellent typing skills and proficiency in using legal software.
* Strong communication skills to interact effectively with clients and team members.
* Exceptional organisational skills and the ability to prioritise tasks.
* A commitment to maintaining a high standard of personal conduct and professionalism.
* Ability to adapt and assist with various tasks as requested by the fee earner or the firm.
Why Join Us?
This is your chance to be part of a supportive and friendly team where your contributions truly matter! Our client values personal development and offers opportunities for growth within the firm.