AnexcitingnewopportunityisavailabletosupporttheHRManagerasa HRAdvisor forourclientwhocoverFinancial(inc.Payroll)ServicestoaGroupofLogistics,Financial&BespokeIT&SecurityCompanies(190FTE). PreferredthesuccessfulcandidateholdsaCIPDLevel5qual/ORbequalifiedbyexperience,musthaveafullUKDrivinglicenceandbeabletoworkfromSunburyandColnbrooklocations,therewillbesomehybrid/WFHopportunityfortherightpersonafterprobation.
Reportsto:HRManager
DateofIssue:June2025
Salary:£40kDOE&NEG
Hours: MondaytoFriday8.305.30.1hourlunch.
Holiday:25daysplusBH
Healthcare:Afterprobation
Location: ColnbrookandSunbury.
Hybrid:Afterprobation
Benefits
25daysperannum(plus8nationalholidays).
AdditionaldiscretionaryleavegivenoverChristmasperiod.
AnnualSalaryReviews&PerformanceBonuses;
Discretionarybonusesareawardedbasedoncompanyandindividualperformance.
FreeParking;carparkprovidedfreeforstaffonafirst-come-firstservedbasis.
On-the-jobtrainingandcareerdevelopmentopportunities.
SalarySacrificePensionScheme(subjecttoeligibility).
CycleToWorkSchemeadministeredthroughGreenCommuteInitiative(subjecttoqualifyingcriteria).
ElectricCarSchemeadministeredthroughTheElectricCarScheme(subjecttoqualifyingcriteria).
PrivateHealthInsurance,afterqualifyingperiod.
JobOverview
Purposeoftherole:
ToworkalongsideHRManagertoprovidehighqualityHRservicesto190FTEwhoworkatthegroupofcompanieswithafocusoncontinuousimprovementandrobustadministration.
TheHRAdvisorwillproactivelydealwithallfirstlinequeries,advisingteammembersandmanagersonHRprocessandpolicies.SignpostingtoappropriatepoliciesandescalatingissuestotheHRManagerwhenappropriate.
ResponsibleforHRAdministrationanddatamanagementonHRinformationsystemBambooHR.
SupportthedevelopandimplementationofHRandPeoplestrategies:
Formandmaintainstrongworkingrelationshipsacrossthecompanies.
Assistandadvisemanagers/supervisorsonHRpolicy,procedureandbestpractice.
ProvideallroundHRGeneralistsupportonprojectsanddaytodayHRadviceandsupportincluding;administrationofpayrolladjustments,recruitmentandselection,policies/procedures,disciplinary&grievances,salary&contracts,training&development,drivingperformancereviewsandanyotherHRrelatedprojects/issues.
Recruitment
Tomanagetheend-to-endrecruitment.Postjobads,screenandshortlistcandidates,produceinterviewagendas,attendandarrangeinterviews.
Managerelationshipwithpreferredsupplierrecruitmentagencies.
Workwithhiringmanagersonjobdescriptionsandpre-interviewscreeningcallrequirements.
ApplyforDBScheckfornewcandidatesandprovidereferencesinaclearformatforCAAbackgroundscreening.
Ensureallrelevantdocumentationisreceivedasnecessaryonorbefore1stdayofemployment.
Deviserecruitmentstrategiestorecruithardtofillroles.
Onboarding/Induction
Supportmanagersandnewstarterstoensureapositiveandinclusiveexperience.
Owntheonboardingprocessfornewstaters;prepcontracts,offerlettersandsupportingdocuments,onboardtoHRsystems,arrangecompanyinduction,facilitateprobationreviews.
FacilitateHRinductionfromtimetotime.
Leavers
EnsureleaverschecklistsarecompletedbymanagersandallHRallocatedtasksarecomplete.
Produceresignationacceptanceletters.
Calculateanyoutstandingaccruedholiday/outstandingpaymentsforleavers.
CommunicatewithITingood timetoensureallIToffboardingtasksarecomplete.
HRAdministration
Writeandqualitycheckcommunicationswithemployeesusingtheprinciplesofthink,feel&do.
Continuouslyimproveallcompanydocumentsandprocessesandworkwithwiderteamstofacilitateimprovements.
Produceemploymentlettersforpromotions,changeinroles,disciplinaryprocess,grievance,absencemanagement,andtailoreachcommunication.
Produceemploymentcontractsofferlettersandsupportingdocumentsusingcompanytemplates.
KeeptheHRsystemBamboouptodateandorganised.
Provideadministrativesupportforallemployeebenefits.
ProduceaccuratereportsonkeyHRmetricssuchasheadcount,genderdiversity,newhires,leavers,turnoverrate,retentionrate,absences&updateOrgCharts.
Recorddetailedreportsforallpayrolladjustmentsforallemployees.
CoordinatetrainingandHRinitiatives.
SupportHRManagerinperformanceassessmentprocessevery6months.
Administrationofparentalleave,Maternity,Paternity,sharedparentalleave&flexibleworkrequests.
HRInformationsystem
MaintaintheHRISBambooHR,ensuringdataintegrityandthatrecordsareaccurate,up-to-dateandregularauditstakeplace.
Holiday
ManageholidaybookingsystemsWhosoffandwhosoffice.Andbeasuperuserofbothsystems.
Issuepart-timeholidayallocation&calculateleaversholiday.
Absencemanagement
Keepaccuraterecordsofsickleaveandupdatepayrollforallocationofsickpay.
ChaseupReturntoWorkInterviewrecordsandsaveallrecordsonBambooHR.
Advisemanagersonsickleavepoliciesandabsencemanagementprocess.
Employeerelations
ProvideHRsupportandadvicetoourmanagers/supervisorsonemployeerelations(Disciplinaryandgrievances)andkeepuptodatewithUKemploymentlaw.
Producesupportingdocumentsforemployeerelations,investigationmeetingnotes,invitelettersandoutcomeletters.
ActasHRpresenceandnotetakerininvestigationmeetingsanddisciplinaryhearings.
Skills
Strongorganisationalskills;abilitytoprioritise&organiseownworkloadtomeettightdeadlines.
Highlevelofattentiontodetailandprocessorientated.
Strongproblem-solvingandanalyticalskills;abilitytoworkwithandinterpretdata.
Strongcommunicationskills;theabilitytocommunicateeffectivelyatalllevelsinwritingandverbal
Abilitytoworkindependentlyandbeateamplayeracrossalldepartments.
Abilitytoresearch,identifyandproposenewinitiatives/processimprovements.
Knowledge
KnowledgeofUKemploymentlawandemploymentbestpractices.Keepinguptodatewithupdates.
Intermediate/advancedknowledgeofMicrosoftOffice;includingExcel,PowerPoint,Outlook,Word,andTeams.
Highlevelofaccuracyandnumeracy,producereportswithkeyHRmetrics.
UnderstandingofHealth&Safetyregulations.
Mindset
Pro-activeapproachtocomeupwithsolutions.
Growthmind-set,apersonalcommitmenttolearninganddevelopment.
Inquisitiveproblemsolver.
Compliancemindset,adheringtoallcompanypolicies,processandconsiderbestpracticeinallscenarios.
ApragmaticapproachtoHumanResourcesqueries,who,where,when,why,what.
Valuesconfidentialityanddiscretewhendealingwithconfidentialissues.
Experience
2-5yearsexperienceasanHRAdvisor,experienceadvisingonemployeerelations,processandpolicies.
AdministrativeexperienceideallygainedinaHumanResourcesrole.
Experienceinend-to-endrecruitment.
ExperienceofdraftingandrespondingtoroutineHRqueriesandcorrespondence.
Experiencedraftingemploymentcontractsusingcompanytemplates.
Essential
ExperienceinadministratingHRISsystem
StronginterestandenthusiasmforHR.
HoldafullUKDrivinglicenceabilitytoworkfromSunburyandColnbrook5daysperweek/hybridoptional.
CIPDlevel5qualification/ORqualifiedbyexperience.
Experienceofleavemanagementsystemswhosoffandwhosoffice.
Stable&SteadyEmploymentHistory
Desirable.
Knowledgeoflocalarea.
ExperienceinHRforthelogistics/Freightindustry.
ExperienceworkingwithinCivilAviationAuthorityregulations.
CIPD5
Bamboo
TPBN1_UKTJ