Overview Of Role
We are seeking an Administration Assistant to join the WAT Central Team based at our office in Halesowen. Your responsibilities will include managing reception duties, assisting visitors, coordinating hospitality needs, and maintaining the professional standards that define WAT.
Key Details
* Hours: Monday to Friday (shifts to be confirmed at interview), 37 hours per week
* Wage: £7.55 per hour
* All Year Round
* Location: Windsor Business Centre, Trinity Point, High Street, Halesowen, B63 3HY
Apprenticeship Details
* Qualification: Business Administrator – Level 3 (equivalent to A Level)
* Duration of course: 18 months
* Training Provider: LMP Education (Rated No 1 Training Provider in the UK!)
* All learning delivered online/remotely alongside role
Full Duties And Responsibilities
* Provide essential administrative support to the WAT Central Team, assisting with general tasks and ensuring smooth operations.
* Assist in the planning and execution of WAT-wide events, including Student Summits, WAT Conference, training sessions, and WAT Induction.
* Prepare meeting materials, including printing, photocopying, and organising documents for various meetings and events.
* Keep the WAT Central Administration drive up to date and maintain basic social media and website administration.
* Extend a warm welcome to visitors, offering refreshments and hospitality while maintaining a professional demeanour.
* Handle incoming mail, deliveries, phone calls, and intercom inquiries promptly and professionally.
* Manage meeting room bookings and setups, ensuring necessary resources, technology, and layouts are prepared.
* Uphold the cleanliness and tidiness of WAT Central, contributing to a professional work environment.
* Fulfill fire warden duties and adhere to fire safety regulations, including conducting regular checks and maintaining documentation.
* Provide first aid support and monitor first aid supplies to ensure a safe workplace.
* Organise office supplies and stationery as needed, keeping essential resources well-stocked.
* Manage parking arrangements at WAT Central and contribute to overall administrative efficiency.
Skills & Personal Qualities
* Strong IT skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and data management systems (e.g., SIMS, Arbor, etc.).
* Ability to analyse and interpret data accurately, identifying trends and patterns.
* Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
* Effective communication and interpersonal skills, with the ability to communicate clearly and professionally with colleagues and stakeholders.
Qualifications Requirements
* GCSE or equivalent (Functional Skills) English (Grade 4) – essential
* GCSE or equivalent (Functional Skills) Maths (Grade 4) – essential
Next Steps & Pre-employment Checks
If you meet the eligibility criteria, the LMP Education Recruitment team will contact you to discuss your application further. Please note: A successful offer of employment will require DBS checks and references as part of your enrolment.
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