Job Title: Office Administrator
Location: Edinburgh
Purpose of the Role
To support our Edinburgh office with Administration needs including post room activities, typing, scanning, filing, storage, catering/room set ups and general office duties.
Main Responsibilities
1. Undertake retrieving files from and sending files to storage.
2. Undertake office filing and collecting documents for GDPR purposes.
3. Undertake printing, photocopying, binding, laminating of documents.
4. Undertake printing and distributing of course notes and PowerPoint presentations.
5. Undertake AML related tasks.
6. Undertake local by hand deliveries and going to the bank.
7. Undertake collection and removal of confidential wastepaper, waste cardboard and waste plastics for recycling.
8. Cover post activities i.e., open, sort and distribute incoming post; frank outgoing post and take sacks to loading bay.
9. Scanning of incoming post.
10. Cover new client set-ups in CCH/iManage client database and credit searches.
11. Assist with meeting room set-ups i.e., furniture, equipment and catering requirements
12. Assist with telephone and IT equipment issues.
13. Assist with photocopier faults & toner replenishment.
14. Assist with issuing temporary and new security passes i.e., take and print photos, log pass numbers.
15. Assist with reception cover i.e, field telephone calls, take messages, arrange co...