Amazon Ads is seeking a self-driven, customer obsessed, detail-oriented Executive Assistant to support 2-3 Directors on the International Sales team. In this role, you will be responsible for keeping the organization's leaders and teams organized, informed, and on task through meticulous calendar management, scheduling, and collaboration with other Executive Assistants.
This exciting role requires exceptional planning and communication skills. The right candidate will have a strong sense of ownership, bias for action, and be customer service-oriented. Impeccable attention to detail, good judgement, and the ability to meet tight deadlines while juggling multiple requests across global teams are critical to success. As is a high level of integrity and discretion in handling confidential information and professionalism dealing with senior executives inside and outside the company. This is a Shanghai based role.
Key job responsibilities
- Complex calendar management and coordination of high-level internal and external meetings
- Seamlessly manage detailed domestic and international travel itineraries, as well as expense reporting
- Manage large event logistics (in-person and virtually) including catering, accommodations, and materials (e.g. All Team events, management courses, offsites, etc.)
- Partner closely and proactively with Finance, HR, Recruiting, and EAs throughout the global Ads org
- Attend key meetings, tracking and helping drive completion of key deliverables, and following up on action items
- Manage space for our China Ads organization, including moves and reconfigurations
- Improve morale, helping recognize first-rate efforts, having fun at work, and encouraging others to do the same.
BASIC QUALIFICATIONS
- Experience with Microsoft Office products and applications
- 5+ years of executive assistant experience
- Experience with domestic or international travel coordination
- Experience with work space planning/management
- Experience working with large global teams
PREFERRED QUALIFICATIONS
- Experience leading process improvements
- Experience in a fast-paced, high-tech company
- Experience designing processes to maximize efficiency
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
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