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Executive Assistant Office Manager, worcester
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Client:
Fintellect Recruitment
Location:
worcester, United Kingdom
Job Category:
Other
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EU work permit required:
Yes
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Job Views:
3
Posted:
04.06.2025
Expiry Date:
19.07.2025
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Job Description:
Our Client
Our client is a very early-stage financial services provider operating in the personal finance and business banking space. They plan to launch with a focus on credit cards and expand into personal and business current accounts, eventually applying for a banking license.
They have significant funding, making this opportunity particularly exciting, surpassing many well-known fintechs at this stage.
The role of the Executive Assistant / Office Manager
The Office Manager/Executive Assistant will organize and coordinate office administration and procedures, ensuring efficiency, effectiveness, and safety. They will also provide high-level administrative support to the Managing Director and occasionally to the future Board of Directors.
* Manage office organization, oversee the Reception team, liaise with IT support, coordinate projects, ensure deadlines are met, and handle company documents securely.
* Coordinate calendars, schedule meetings, handle correspondence, and manage HR matters, acting as a liaison between management and employees.
* Perform duties professionally, adhering to company policies and procedures.
Duties & Responsibilities
The main responsibilities include those listed below. This outline is not exhaustive and may be updated as needed. Training will be provided.
Main Duties
* Organize office operations, ensure compliance with health, safety, and GDPR regulations.
* Maintain electronic and physical filing systems, develop data management procedures, and oversee data protection and retention policies.
* Work with IT to ensure smooth office operation, procure hardware/software, and review special projects.
* Manage the company website, social media accounts, and update content regularly.
* Use the Property Management System (Qube) to generate reports and analyze tenant/property data.
* Manage office supplies, liaise with suppliers, and ensure cost-effective stock replenishment.
* Recruit, train, mentor staff, maintain employee and training records, and update the Employee Handbook for compliance.
Administrative Duties
* Schedule appointments and meetings, resolve diary conflicts, attend meetings, take minutes, and circulate them.
Skills Required
* Strong organizational and planning skills
* Excellent communication and interpersonal skills
* Professional telephone manner
* Attention to detail and problem-solving abilities
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