HR Coordinator
Location: Swindon (Office Based)
Salary: £28-£30K DOE
Reporting to: Head of HR Consultancy
Holiday: 25 Days + BH
Other Benefits: Health Cash Plan, Pension Scheme, Free on-site Parking
We're looking for a proactive and detail-oriented HR Coordinator to join our dynamic HR Consultancy Team, based in Swindon. Reporting to the Head of HR Consultancy, you'll play a vital role in managing client employee lifecycle activities, fully taking ownership of the function while working in collaboration with our Advisers and Consultants to deliver high-quality service.
This is an ideal role for someone who is highly organised, proactive and keen to develop their career in HR.
What You'll Be Doing:
Employee Lifecycle Management
* Managing the onboarding processes for our clients, including drafting offer letters, contract population, new starter paperwork and referencing, ensuring each step is effectively monitored
* Set up and maintain client HRIS systems, including adding new starters, updating changes, setting leavers and uploading documentation
* Complete DBS and DVLA checks, as well as ensuring appropriate security screening is in place as necessary
* Manage employee probationary periods, issuing documentation to managers, and drafting outcome letters, escalating to Advisors / Consultants as necessary
* Managing and drafting contract amendment documentation, ensuring changes are appropriately updated on relevant systems and liaising with payroll as needed
* Completing monthly payroll liaison activities along with dealing with any queries from clients and payroll providers
* Conducting exit interviews, and issuing leaver documentation, liaising with all relevant parties
* Tracking issued documentation, and highlighting issues to Advisors / Consultants, following up as directed
* Maintaining and updating appropriate process flow charts, identifying improvements in existing processes
* Maintaining documented procedures for each client to cover all lifecycle activities
Learning and Development
* Managing the HR Dept learning platform, including setting up, allocation and monitoring of training, reporting as required to clients
* Supporting external training logistics and material preparation
Employee Relations Support
* Supporting HR Advisors and Consultants with note taking at informal or formal meetings
Other
* Reviewing, creating and updating HR policies and client handbooks
* Maintaining and auditing client files, ensuring compliance
* Supporting Advisors and Consultants on client HR projects, such as benchmarking, and employee engagement initiatives.
What We're Looking For:
* HR administration experience in a fast-paced setting
* A foundation in employment law and HR best practices
* Exceptional organization skills and attention to detail
* Strong communication – both written and verbal
* Confident using MS Office (Word, Excel, PowerPoint) & CRM systems and HRIS
* Bonus points for commercial awareness of SME needs
The Right Fit Will Be Someone Who:
Is client-focused with a commercial mindset, who is able to think on their feet, juggle competing deadlines with ease, and solve problems quickly. Pays close attention to the little things that matter. Brings a professional, can-do attitude every day.
Why Join Us?
You’ll be part of a collaborative and supportive team that genuinely cares about doing great work for clients. This is an ideal opportunity if you’re looking to deepen your HR experience and build a long-term career in HR.
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