Job summary
Block Administrator, University of Buckingham Medical School
Department Medical Education
Band 4 £26,530 - £29,114 per annum, pro rata
Hours: 22.5 hours per week, all MKUH roles will be considered for flexible working
The Medical School team have an exciting opportunity for a Band 4 Block Administrator to join them. We are looking for a competent and enthusiastic administrator, with a track record of high-quality attention to detail and the ability to work autonomously and as part of the team. Previous experience of working in the NHS is essential.
You will need to be competent in MS IT packages.
If you are motivated, professional and hard working then we want to hear from you.
Please note that we are not able to offer sponsorship for this role.
Interview 19 August 2025
Main duties of the job
'We care We communicate We collaborate We contribute'
To support the Director of Medical Education/Associate Director of Clinical Studies UBMS/Deputy Phase 2 Lead and the Medical Education Manager in the creation and administration of clinical placements for undergraduate medical students from the University of Buckingham Medical School (UBMS), in the arranging of teaching which is required by the Buckingham Medical School curricula or requested by undergraduate medical students, in the pastoral care of all undergraduate medical students during their time with Milton Keynes University Hospital NHS Foundation Trust.
About us
'Administrative and Clerical staff feel supported with flexible working at MKUH, reporting 6.82 out of 10, and a 76% feel strongly about approaching their managers regarding flexible working.' (NHS Staff Survey 2024).
You can expect a warm welcome at Milton Keynes University Hospital, our staff are friendly and welcoming. We listen to each other and work together to embed our Trusts values and behaviours. At MKUH we appreciate our staff and reward them with an outstanding benefits package including:
* Free on-site parking
* Free refreshments
* Great flexible workingopportunities
* Discounted gym membership
* Lease car scheme
* Generous annual leave and pension scheme
* On site nursery (chargeable)
* Extensive staff health and well-being programme
Milton Keynes University Hospital NHS Foundation Trust, in partnership with the University of Buckingham, is a University Teaching Hospital; we conduct research and teaching on site to improve the care of our patients. The hospital is undergoing significant investment, and we are proud to be rated good by the CQC. Visit our website to catch up on our latest news.
Details Date posted
07 July 2025
Pay scheme
Agenda for change
Band
Band 4
Salary
£26,530 to £29,114 a year per annum, pro rata
Contract
Permanent
Working pattern
Part-time
Reference number
430-CORP25-113A
Job locations
University of Buckingham Med School (Dept)
Milton Keynes
MK6 5LD
Job description Job responsibilities
To assist with the planning and organisation of UBMS undergraduate medical students clinical placements and to draw up timetables and/or a programme of placement.
To assist in identifying and negotiating with doctors, nurses and other hospital staff to arrange formal and bedside teaching sessions, which are required for UBMS medical students.
To help organise the booking and arranging of rooms and for setting up equipment.
To administer and monitor the evaluation processes for such teaching. To provide pastoral support to students as and when required.
To assist with the induction of Phase 2 students. To make contact with each student prior to the start of their Phase 2 clinical placements at the hospital in order to communicate necessary information on travel, arrival time for the induction, and to request necessary documents for ID badges and Smartcards.
To assist students to adhere to Trust policies and guidelines.
To assist with formative and summative assessments as required.
To work closely with the General Manager, UBMS, keeping them updated on all student matters, especially concerns, problems or complaints, any clinical or non-clinical incidents, any requests for teaching, and matters relating to the wellbeing of students.
To liaise with the Medical School regarding clinical placements, assessments and the number of students involved.
To be available when required to attend Medical School meetings for instruction and feedback in order to be fully conversant with all requirements for their students and to keep abreast of any changes.
To assist with the setting up of UBMS meetings, providing agendas, making room bookings, taking and preparing minutes for circulation and preparing rooms and equipment.
Organise catering when required for the UBMS undergraduate medical students.
To ensure the smooth running of the Academic Centre in the absence of the manager, with reference to the Postgraduate/Undergraduate Education team.
To be completely conversant with all activities of the Academic Centre and to become a key part of the team to deal with and support all users. To give cover when colleagues are absent or on leave, and to be flexible when dealing with the service provision in the Academic Centre.
To handle all confidential medical student material discreetly in line with the data protection legislation. To maintain confidentiality at all times.
Please refer to the Job Description for further details
We believe success lies in the diversity of our employees and are committed to promoting equality, encouraging diversity and embracing inclusion. We welcome applications from everyone interested in working for us.
MKUH is committed to equal opportunities and improving the working lives of our staff and as such we offer a range of flexible working practices.
We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received.
MKUH uses identification scanning technology to confirm the authenticity of documents; all prospective employees of MKUH will have their original documents verified using this technology.
By applying for this role, you accept if successful, that information from your application will be transferred into the national NHS Electronic Staff Record (ESR) system. Your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers.
Upon commencing employment with the Trust, all employees (except Medical & Dental Staff on national terms and conditions) are subject to a probationary period lasting a period of six months with an option to extend for a further six months to a total of 12 months.
Job description Job responsibilities
To assist with the planning and organisation of UBMS undergraduate medical students clinical placements and to draw up timetables and/or a programme of placement.
To assist in identifying and negotiating with doctors, nurses and other hospital staff to arrange formal and bedside teaching sessions, which are required for UBMS medical students.
To help organise the booking and arranging of rooms and for setting up equipment.
To administer and monitor the evaluation processes for such teaching. To provide pastoral support to students as and when required.
To assist with the induction of Phase 2 students. To make contact with each student prior to the start of their Phase 2 clinical placements at the hospital in order to communicate necessary information on travel, arrival time for the induction, and to request necessary documents for ID badges and Smartcards.
To assist students to adhere to Trust policies and guidelines.
To assist with formative and summative assessments as required.
To work closely with the General Manager, UBMS, keeping them updated on all student matters, especially concerns, problems or complaints, any clinical or non-clinical incidents, any requests for teaching, and matters relating to the wellbeing of students.
To liaise with the Medical School regarding clinical placements, assessments and the number of students involved.
To be available when required to attend Medical School meetings for instruction and feedback in order to be fully conversant with all requirements for their students and to keep abreast of any changes.
To assist with the setting up of UBMS meetings, providing agendas, making room bookings, taking and preparing minutes for circulation and preparing rooms and equipment.
Organise catering when required for the UBMS undergraduate medical students.
To ensure the smooth running of the Academic Centre in the absence of the manager, with reference to the Postgraduate/Undergraduate Education team.
To be completely conversant with all activities of the Academic Centre and to become a key part of the team to deal with and support all users. To give cover when colleagues are absent or on leave, and to be flexible when dealing with the service provision in the Academic Centre.
To handle all confidential medical student material discreetly in line with the data protection legislation. To maintain confidentiality at all times.
Please refer to the Job Description for further details
We believe success lies in the diversity of our employees and are committed to promoting equality, encouraging diversity and embracing inclusion. We welcome applications from everyone interested in working for us.
MKUH is committed to equal opportunities and improving the working lives of our staff and as such we offer a range of flexible working practices.
We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received.
MKUH uses identification scanning technology to confirm the authenticity of documents; all prospective employees of MKUH will have their original documents verified using this technology.
By applying for this role, you accept if successful, that information from your application will be transferred into the national NHS Electronic Staff Record (ESR) system. Your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers.
Upon commencing employment with the Trust, all employees (except Medical & Dental Staff on national terms and conditions) are subject to a probationary period lasting a period of six months with an option to extend for a further six months to a total of 12 months.
Person Specification Qualifications and knowledge Essential
* GCSE English/Maths Grade C or above
* Qualification in Business Administration acquired through NVQ3 or equivalent experience
* Willing to participate in on-the-job training
Desirable
* Qualification in Microsoft Office Packages
Experience Essential
* Previous experience in an NHS environment
* Administrative experience
* Minute Taking
Desirable
* Experience of working in higher education
* Knowledge of medical education
Skills Essential
* Ability to work within a fast paced and changeable environment
* Excellent computer skills
* Attention to detail
* Able to plan and organise own time to ensure work is done on time
* Ability to recognize when escalation to someone more senior is necessary
Personal and people development Essential
* Calm and organized under pressure
* Flexible approach to working hours and duties
* Interest in self-development
* Team Player
* Smart appearance
Communication Essential
* Ability to provide and receive complex information
* Ability to show empathy and give reassurance to medical students
* Ability to communicate with people at all levels
* Excellent verbal and written communication skills
Person Specification Qualifications and knowledge Essential
* GCSE English/Maths Grade C or above
* Qualification in Business Administration acquired through NVQ3 or equivalent experience
* Willing to participate in on-the-job training
Desirable
* Qualification in Microsoft Office Packages
Experience Essential
* Previous experience in an NHS environment
* Administrative experience
* Minute Taking
Desirable
* Experience of working in higher education
* Knowledge of medical education
Skills Essential
* Ability to work within a fast paced and changeable environment
* Excellent computer skills
* Attention to detail
* Able to plan and organise own time to ensure work is done on time
* Ability to recognize when escalation to someone more senior is necessary
Personal and people development Essential
* Calm and organized under pressure
* Flexible approach to working hours and duties
* Interest in self-development
* Team Player
* Smart appearance
Communication Essential
* Ability to provide and receive complex information
* Ability to show empathy and give reassurance to medical students
* Ability to communicate with people at all levels
* Excellent verbal and written communication skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name
Milton Keynes University Hospital NHS Foundation Trust
Address
University of Buckingham Med School (Dept)
Milton Keynes
MK6 5LD
Employer's website
https://www.mkuh.nhs.uk/working-at-mkuh (Opens in a new tab)
Employer details Employer name
Milton Keynes University Hospital NHS Foundation Trust
Address
University of Buckingham Med School (Dept)
Milton Keynes
MK6 5LD
Employer's website
https://www.mkuh.nhs.uk/working-at-mkuh (Opens in a new tab)
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