Job Title
Executive Assistant to Head of Legal
Location
Mayfair
Contract Type
Temp cover
Working Pattern
Full Time (Monday to Friday) – fully office based Monday – Friday
Hours
09:00 – 18:00
Company
Global Investment Management firm
Salary
£32.00 per hour
Key Availability Dates
Thursday 6th November – full day, current EA will do hand over in the morning.
Monday 10th November – full day EA cover.
Monday 17th to Thursday 27th November – available for coverage.
Key Responsibilities
* Manage diaries: Keep the Head of Legal’s calendars up to date, scheduling meetings and appointments efficiently.
* Travel coordination: Book travel arrangements online via Concur and organise transport as needed.
* Communication hub: Liaise with staff and clients, ensuring smooth information flow and maintaining professional interactions.
* Meetings & events: Organise meetings and appointments, providing logistical support to ensure everything runs seamlessly.
* Administrative duties: Print, bind, and prepare documents while implementing and maintaining administrative systems.
* Expense management: Submit expenses promptly and accurately.
* Reception duties: Cover reception when needed, ensuring a welcoming environment.
* 24/7 availability: Be on call to support executives, with sensible hours.
* Errand running: Assist with errands to support the team as necessary.
What We’re Looking For
* Experience: Minimum of 8 years in similar roles, demonstrating a proven track record of excellence.
* IT skills: Proficiency in MS Word, Outlook, Excel, and Teams.
* Communication skills: Strong verbal and written communication, professional and polite demeanour.
* Discretion & confidentiality: Handle sensitive information with utmost discretion.
* Team player: Ability to work collaboratively and contribute positively to the team dynamic.
* Cyber awareness: Diligent with IT, keen awareness of cybersecurity best practices, especially against phishing and social engineering attacks.
What’s In It For You?
* Competitive salary and benefits package.
* Opportunities for professional development and growth within the finance sector.
* A supportive work environment that values your contributions.
Application
Send your CV and a brief cover letter outlining your relevant experience to [contact email].
Equal Opportunity Statement
Our client is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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