Business Support Administrator
Location: Leeds UK
Competitive salary plus benefits
The successful candidate will oversee the daily operations of the office, including scheduling meetings and appointments, and greeting visitors.
They will also be required to manage the Business Support inbox, addressing enquiries, performing administrative tasks and having a focus on compliance activities ensuring smooth running of the office.
What you'll be doing:
Compliance activities
* Ensure the smooth running of the office and help to improve company procedures and day-to-day operation.
* To carry out H&S walkaround for Office ensuring H&S compliance actions are maintained (fire warden/ first aid certification etc)
* Working with the Business Support team, ensure SharePoint and documentation is up to date and accurate. This will include co-ordinating and carrying out reviews on an annual basis.
General Business Support
* To assist the Business Support function with a focus on office management, business support and compliance activities
* Conduct office inductions for new employees
* To provide administrative support to the business
* Prioritise emails to meet the department SLA and ensure all work is completed accurately and timely in accordance with the company's high standards.
* Responsible for the general office management and ensuring office tidiness, ensuring all hospitality and housekeeping requirements are met
* To be responsible for various types of company purchasing including booking travel and accommodation, adhering to company approval processes
* Liaising with the landlord/ letting agent and Business Support Manager on facilities related matters for the Office.
* Carry out drafting duties such as letters, staff/sub-consultant CV and other documentation.
* To ensure all confidential information is handled correctly and with utmost discretion and operate in accordance with GDPR.
* To be the main point of contact on the office landline and ensure all voice messages are actioned in a timely manner.
* Operate as key point of contact for miscellaneous questions, responsible for taking and tracking actions to rectify.
* To undertake other tasks that aren't strictly defined within this terms of reference however will be of similar nature that fall within your capabilities as directed by management
What you'll bring:
* Experience in a similar role
* Admin experience
* Excellent communication skills
* Organisational skills
* Computer literate
* Confident telephone manner
* Professional and presentable
What we would like to offer you:
* Competitive salary + discretionary bonus
* 25 days annual leave + Bank holidays + option to purchase additional leave.
* Salary Sacrifice Pension scheme
* Company mobile phone and laptop provided.
* Training and career progression opportunities
* Professional Membership fees paid.
* Life Assurance Scheme 4 x annual salary
* Electric Car Scheme
* Employee Assistance Programme (with access to GP appointments, Physio appointments and Mental Health Support)
* Medicash cash plan (Money back on everyday healthcare costs such as dental, glasses, contact lenses)
* Refer a friend scheme.
Why Aqua Consultants?
We are a fast growing organisation with highly experienced staff at the heart of everything we do. We offer more than just a day job - Aqua offers very competitive salaries and a great working environment. You'll be able to input into the development and growth of our business whilst we help you progress in your career.
Adler and Allan are committed to fostering diversity and inclusion in our workplace. We proudly embrace equal opportunities for all applicants, regardless of race, colour, religion, sex, sexual orientation, gender identity or national origin. If you require any support with your application, whatever the circumstance, please let us know.