Document Controller – 12 month fixed term, Spectacles Team, Snap Inc.
Responsibilities
* Manage the Procore Document Management System (DMS): set up files, configure workflows, ensure approvals, compliance and quality; implement the filing structure to meet business needs.
* Maintain accurate records, files and databases; record change control and manage the Golden Thread process for the facility’s R&D and manufacturing operations.
* Issue NDAs, contracts and accounts forms to new contractors, suppliers, consultants and contract workers; oversee onboarding and liaise with relevant managers for IT and security approvals.
* Coordinate weekly with Facilities Managers, project stakeholders, finance and procurement to keep purchase order records and contractor payments current; support basic finance tasks such as invoice processing, expense tracking and purchase orders.
* Work with legal teams in the USA and UK on contractual matters, contractor employment, building insurance, landlord issues and document filing.
* Ensure all administrative processes comply with company policies, legal requirements and best practices.
* Set up and maintain tools across facilities: store tool records, drawings, purchase information, warranties and O&M manuals correctly; collaborate with tool owners when new tools are purchased.
* Support projects, workflows and operational needs across departments; provide ad‑hoc administrative support as needed.
Qualifications & Skills
* Extensive administration experience and a passion for working in a dynamic, fast‑paced technical environment.
* Proven track record as a Document Controller with deep knowledge of Procore and experience implementing a DMS that supports cross‑functional requirements.
* Proficiency in Microsoft Office Suite, PDF editing and technical drawing preparation; fundamental AutoCAD experience is a distinct advantage but not mandatory.
Benefits
Paid parental leave, comprehensive medical coverage, emotional and mental health support programs, and a compensation package that lets you share in Snap’s long‑term success.
EEO Statement
Snap is an equal‑opportunity, inclusive workforce. All qualified applicants—regardless of race, color, religion, sex, gender identity, disability, veteran status, or any other protected characteristic—are encouraged to apply.
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