Job Description
This role is focused on event planning and operational execution—including logistics, timelines, vendor management, and onsite delivery—rather than marketing, communications, or PR.
As a Senior Events Associate in Private Bank EMEA Events team you will own defined workstreams and lead smaller-to-mid-sized events end-to‑end, while also serving as a key execution partner on larger regional and global programs. You will be a visible, calm, and polished presence onsite, with strong production instincts, high standards, and the ability to anticipate needs before they arise. Evening/after‑hours work and periodic travel across EMEA are required.
Responsibilities
* Plan and deliver client events aligned to business priorities, brand standards, and internal processes.
* Own end-to‑end logistics: timelines, venue management, travel, materials, and onsite execution.
* Support speaker management: scheduling, briefings, run‑throughs, presentation collection, and onsite support.
* Lead production and AV coordination (audio, visual, staging, presentations), including pre‑event testing and contingency planning.
* Provide onsite ballroom management: room builds, floorplans, rehearsals, show flow, and vendor coordination.
* Create and maintain run of shows and event briefing documents.
* Manage registration and guest services: invite lists, RSVPs, seating plans, badges, check‑in, and guest support.
* Track budgets and manage operational administration: POs, contracts, invoices, and vendor onboarding in line with risk requirements.
* Deliver clear updates to stakeholders and produce post‑event reporting (attendance, feedback, costs, lessons learned).
* Contribute to process improvements, templates, and team delivery across the regional calendar.
Required Qualifications, Capabilities, and Skills
* Corporate events experience, ideally within a fast‑paced, high‑touch environment.
* Highly organized with excellent attention to detail; able to manage multiple events and deadlines concurrently.
* Proactive and seasoned; comfortable partnering with senior stakeholders, clients, and vendors.
* Strong written and verbal communication; confident offering recommendations and solutions when needed.
* Proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.
* Calm under pressure, adaptable, and a collaborative team player.
* Additional languages a plus (Spanish, French, Italian, or German).
* Willingness to work extended hours and travel across EMEA as required.
Preferred Qualifications, Capabilities, and Skills
* Familiarity with event platforms is a plus.
Equal Employment Opportunity Statement
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
#J-18808-Ljbffr