Job Description:
Our client, a US law firm, is actively seeking a Billings and Financial Operations Assistant to join them on a permanent basis. This is a fantastic opportunity to join a market-leading firm, who are extremely well regarded in the industry. The salary on offer is up to £48,000, depending on experience, and the firm offers great benefits including hybrid working.
The Billing and Financial Operations Assistant will spend 80% of their time in the Billing Assistant role where they will be working independently to prepare clients bills using the Aderant system. They will spend the remaining 20% of their time in the Financial Operations role looking after the Office Account. They will apply specialized knowledge/skill in the accounts payable function to support the Firm’s London Financial Operations team.
Role Description - Billings:
1. Generate monthly prebills, draft and final bills for attorney’s review.
2. Generate on-demand transactional and closing prebills, draft and final bills in an expedited manner.
3. Utilize specialized knowledge of client and industry standard/requirements in the preparation of bills.
4. Review attorney time entries based on client and matter requirements, and suggest corrections when applicable (including resolution of block billing and task codes).
5. Review cost entries for compliance with billing guidelines, and recommend corrections and changes to current processes.
6. Ensure that Partner is updated on billing-related issues.
7. Demonstrate solid judgment and diplomacy when executing partner requests.
8. Forward invoices for e-billed clients to the Electronic Billing Team.
9. Assist E-Billing with any issues to ensure successful submission and assist with rejected invoices in a timely manner (two billing days).
10. Work with Collections Team to ensure proactive follow-up on all aged invoices and resolution of short-paid invoices.
11. Obtain approved write-offs as needed.
12. Provide expense detail back-up to accompany invoices as required.
13. Develop and maintain a working relationship with clients when applicable.
14. Respond to requests from partners and legal team assistants to troubleshoot billing problems and offer constructive solutions to reduce or eliminate billing inefficiencies.
15. Act as a resource for other members of the Billing Department, including technical expertise on specialized billing where applicable.
16. Other projects and duties as assigned.
Role Description - Financial Operations:
1. Liaising with departmental stakeholders regarding coding and approval of vendor invoices.
2. To transfer/post accounts payable invoices into our accounts system in a timely manner, ensuring that they are coded and authorized in line with company policy.
3. Upload multi-line invoice charges (catering, taxis, couriers) into the accounts system.
4. Reconcile supplier statements and liaise with vendors directly with any queries.
5. Prepare BACS supplier payment runs twice a month plus processing payments as required.
6. Post the related charges applied to the company credit card to the accounts system and ensure it is paid by the deadline.
7. Ad hoc finance duties as and when required e.g. receipts, bank reconciliations etc.
8. Assist with cover of the other roles/duties in the AP and Cashiering Department in times of absence.
Qualifications:
* University degree preferred.
* Minimum 3-5 years in a legal billing position preferred.
* Aderant application experience preferred.
* Superior customer service skills.
* Detail-oriented and excellent analytical skills.
* Ability to multi-task and meet deadlines in a fast-paced business environment.
* Computer skills: strong Excel, Word, Outlook, and Aderant.
* Ability to interact with legal and administrative personnel.
* Strong written and verbal communication skills.
* Interpersonal skills and working in a team environment are critical.
* Strong understanding of end-to-end billing processes, guidelines, systems, and system interfaces.
#J-18808-Ljbffr