About Us:
Interim Use is a registered UK charity. We work in support of other charities across the country providing them with short term use premises for every imaginable charitable activity.
We are part of a larger charitable group with whom we work very closely, in particular Computers 4 Charity who have been refurbishing IT equipment and using it to bridge the digital divide since 2006.
Job Summary:
We are seeking a reliable, proactive Office Administrator to support the Operations and Communications Coordinator with day-to-day operations and general office duties. This is a busy hands-on role where no two days are the same – you will be answering phone calls, managing emails, assisting with the co-ordination of monthly IT Appeal's, liaising closely with our Logistics Team and keeping everything running efficiently behind the scenes. If you are organised, eager to learn and enjoy being part of a supportive team, we would love to hear from you.
This role, in particular, will be primarily supporting Computers 4 Charity and helping to facilitate their IT appeals across the country.
Key Responsibilities: -
* Answer and direct incoming phone calls in a professional manner
* Take and relay messages for team members
* Open, sort and distribute daily post
* Monitor and respond to general email inboxes escalating issues when needed
* Research charities with a view to invite in attending our IT Appeals
* Keep our digital world organised and stress-free by managing photos, documents, and project files in a neat and accessible way
* Discover new ways to promote our Appeals creatively, using initiative to ensure each campaign stands out and captures attention
* Support the Logistics Team by planning and booking accommodation, helping the team travel smoothly and efficiently for each IT Appeal and required collections
* Monitor social media and online channels for posts regarding our IT Appeals, helping us stay updated and respond where needed
* Keep records and spreadsheets updated, help track donations,
* projects, and progress so nothing slips through the net
* Prepare, print, and organise reports, ensuring everything is ready and presented professionally when required
* Order and manage office stationery and supplies
* Assist with photocopying, scanning and document preparation
* Support the wider Computers 4 Charity team on projects and admin
* Maintain tidy, organised shared spaces and ensures supplies are well stocked
* Be the go-to person for smaller tasks that make a big difference to the team
What we are looking for:
* Friendly and professional with excellent interpersonal communication skills
* Highly organised with good attention to detail
* Comfortable juggling different tasks and changing priorities
* Confident using Microsoft Office daily – especially Excel
* A positive, team-first attitude and willingness to assist wherever needed
* Able to work independently and manage your time effectively
Nice to have: -
* Use of Excel, Outlook and Word
* Previous experience within an admin or office support role
* Familiarity with basic reporting
* Interest in the charitable sector
What we offer:
* A supportive, team-orientated work environment
* Opportunity to develop skills and grow with the business
* 30 days holiday (including 8 Bank Holidays)
* Company pension scheme
* Free onsite parking
* Fun, friendly culture with regular team catch ups and occasional event visits
Job Types: Full-time, Permanent
Pay: From £24,000.00 per year
Benefits:
* Company pension
* On-site parking
Work Location: In person
Expected start date: 01/10/2025