Overview
Temp - perm - Admin/Reception position
Location - Motherwell
Salary - 27,762
Hours - Monday to Friday 9am-5pm
Our client based in Motherwell are looking for an admin/clerical candidate with some reception experience to join their team on a temp - perm basis. Read below for some more details….
Responsibilities
* Serve as the first point of contact for all visitors to the Association's office: provide a welcoming reception service and assist members of the public and other visitors
* Manage incoming calls in a professional and courteous manner: operating the main switchboard and Cloud Voice Portal, handling and forwarding incoming calls efficiently
* Take messages when necessary and ensure prompt delivery
* Sharing this responsibility with other members of the Corporate Services Team
* Administrative and Office Support Responsibilities: efficiently prepare and manage a wide range of documents using Microsoft Office applications. This includes: Word – preparing, formatting, and editing a wide range of documents such as letters, reports, agendas, and minutes; Excel – creating and maintaining spreadsheets for data tracking, reporting, and analysis; Access – supporting database management for records and administrative tracking; PowerPoint – designing and editing presentation materials for internal and external meetings or reports; ensure all documentation is professionally formatted and aligned with the Association's standards, using appropriate templates and file management systems; register all incoming and outgoing mail; distribute incoming mail to the appropriate departments; frank and post outgoing mail in accordance with postal regulations; maintain accurate employee logs for annual leave, flexitime, and TOIL (time off in lieu); manage stationery supplies, cleaning stock, and office consumables; operate office equipment, including the photocopier, franking machine, and other devices; responsible for purchasing office sundries, either by completing the necessary petty cash forms or using the Soldo Card, in accordance with company procedures
* Carry out specific duties related to handling cash/ledgers: process rent/property management payments using receipt books and the Callpay online system; ensure accurate logging of all payments and handle banking duties as required; assist the Finance Team with daily cash book entry, financial verification; maintain the invoice register and ensure prompt distribution to relevant departments
Requirements
* Administrative/clerical experience with some reception experience
* Proficiency in Microsoft Office applications (Word, Excel, Access, PowerPoint)
If you have the skills and experience needed for this role and are available for work with a maximum 1 week's notice please submit your CV and we will be in touch.
Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.
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