Job Purpose
An excellent opportunity for a skilled Business Support Assistant to join the Environment Department on a temporary basis. The role will provide a wide range of financial and administrative support functions to ensure the department runs efficiently and meets its objectives. The successful candidate will be highly organised, proactive, and confident in handling both administrative and financial tasks.
Key Responsibilities
* Provide financial and administrative support to contribute to the effectiveness of the department.
* Process creditor and debtor payments in line with financial regulations and performance targets.
* Input staff personnel records, including absences and payroll data, in a timely and accurate manner.
* Maintain all appropriate financial and administrative records to comply with audit requirements.
* Prepare and produce management information reports as requested by line managers.
* Accurately update computer systems and records to ensure up-to-date management information.
* Review, analyse, and process job and costing information for accurate reporting.
* Liaise with contractors and clients when required.
* Suggest improvements to processes and systems to support continuous improvement.
* Monitor departmental and divisional mailboxes and calendars, responding in line with corporate policies.
* Handle telephone calls, ensuring high-quality customer support is provided.
* Perform general administrative duties such as mail handling, typing, correspondence, and filing.
* Carry out any reasonable work-related tasks to support line managers.
Person Specification
Qualifications & Education
* Good standard of education with relevant administrative or financial training – Essential.
* ICT skills including Microsoft Office (Word, Excel, Outlook) – Essential.
Experience
* Previous experience in an administrative or business support role – Essential.
* Experience in financial administration, including processing payments – Desirable.
* Experience working in a local authority or public sector environment – Desirable.
Knowledge, Skills & Abilities
* Strong organisational and time management skills – Essential.
* Excellent attention to detail and accuracy – Essential.
* Strong communication skills, both written and verbal – Essential.
* Ability to work independently and as part of a team – Essential.
* Problem-solving and process improvement mindset – Desirable.
Working Conditions & Arrangements
* Full-time, 37 hours per week (Monday–Friday, starting between 8am–9am).
* Hybrid working: minimum 2 days per week in the Trostre, Llanelli office.
* Temporary assignment.
Pre-Employment Requirements
* Two satisfactory references covering the last 3 years.
* Right to Work in the UK (valid Photo ID and National Insurance Number).
* Enhanced DBS (registered with the update service)
How to Apply
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Reference ID: RQ1597242
Job Types: Full-time, Temporary, Fixed term contract
Contract length: 3 months
Pay: £12.45 per hour
Expected hours: 37 per week
Application question(s):
* Do you have Excellent attention to detail and accuracy
* Do you have Strong organisational and time management skills
Experience:
* In an administrative or business support role: 2 years (required)