CNC Recruitment is seeking a dynamic Office Administrator to join our client in Honiton area - a global leader in the military sector.
Hours of Work: Monday & Tuesday 8am – 5:15pm
Friday 8am – 1pm
Job Types: full time Permanent
Pay: £12.70 per hour
Key Responsibilities:
Keep the Front Desk area tidy, stocked and operational to a professional standard at all times including kitchen facilities, crockery and equipment.
Order and maintain all beverages utilised by staff and visitors to meet the needs of the business.
Receive and screen telephone calls and emails, answering queries and redirecting calls
Handle all Reception requests and diary appointments for the Supacat Calendar.
Book appropriate accommodation and or flights for staff through Flight Centre Business Travel/or budget airlines/ hotels directly as required
Deal with all requests for fleet and hire vehicles. Maintain spreadsheets and keep vehicle diaries up to date
Monitor staff holidays, sickness and daily movements and update the calendar
Update and maintain staff lists, Emergency Roll Call List and distribute monthly
Ensure that all meeting rooms within the Reception building are well presented for meetings including supply of hot and cold refreshments and/or catering requirements
Operate the site’s barrier system and security gate
Greet visitors, offer refreshments and direct them to the right person
Operate and update the Secure Visitor Register System, issue security passes and monitor return of same
Coordinate incoming and outgoing post for all departments including;
Company communications using integrated PA system
Manage company stationary stocking levels
Carry out weekly check of the defibrillator held in Reception
Carry out basic typing duties, poster production, data input, and use the photocopier, fax, Dymo label maker, binding and laminating machines. Other duties as and when required
Coordinate on-site Pension clinic appointments and comms
Personal specification:
* Experience in a busy office environment
* Experience with administration of multiple tasks simultaneously
* Proficient use of Microsoft suite of products including word and excel,
Benefits:
* Bereavement leave
* Company pension
* Health & wellbeing programme
* Life insurance
On-site parking