Responsibilities
* Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
* Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery.
* Maintenance of (or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales.
* Collection and distribution of monies to/from Imprest, and maintenance of related records.
* Act as Vetting Contact Point for the relevant division, function or cluster.
* Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements.
* Attend meetings and events to represent the relevant Business Manager as agreed from time to time.
* Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
* Undertake and coordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken; report issues locally and to the Divisional HS&F Manager; maintain registers and coordinate training.
* Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local incidents and DSE Assessments, or ensure sufficient people can undertake these roles at the relevant sites.
* Provide effective management and leadership to the team.
* Proactively manage staff development, issues of underperformance, attendance, health and safety, employee relations and diversity matters; adopt a consistent, fair and objective stance when making decisions in relation to individual staff issues.
* Contribute to relevant training and development events as a trainer.
* Support recruitment activity for relevant posts within the cluster or division.
* Use communication effectively.
* Write reports to support the effective operation of the Division/Cluster/Function.
* Participate in meetings where appropriate, using appropriate skills, styles and approaches.
* Contribute to the management of the Division/Cluster/Function.
* Manage own resources and take responsibility for own professional development.
* Liaise with staff to receive, collate and analyse information, develop systems and compile reports as necessary, using data to identify trends and take appropriate action to maintain and enhance performance.
* Ensure that all reasonable precautions are taken towards the maintenance, security and confidentiality of written and electronically stored material, in line with the requirements of the Data Protection Act and Information Security Policies and Procedures.
* Ensure that all team resources are deployed cost effectively and provide best value.
* Undertake (or support locally if the role is held divisionally) the Knowledge and Information Liaison Officer role, offering advice and guidance to OMs in completing such requests and working with the Data Access Compliance Unit to complete responses; act as Record Retrieval Requestor in line with divisional, function or cluster arrangements.
* Demonstrate pro‑social modelling skills by consistently reinforcing pro‑social behaviour and attitudes and challenging anti‑social behaviour and attitudes.
* Work within the aims and values of NPS and HMPPS.
Benefits
* Annual leave: 25 days on appointment, increasing to 30 days after five years of service; pro‑rated for part‑time and job‑share posts.
* Pension: Covered by the Local Government Pension Scheme (LGPS) run through the Greater Manchester Pension Fund (GMPF).
* Training: Extensive range of staff development and training opportunities provided by the Ministry of Justice.
* Family Friendly policies: Reduced hours or job‑share options where appropriate.
* Childcare support: Access to alternative government childcare schemes, including Tax Free Childcare.
* Paid paternity, adoption and maternity leave.
* Free annual sight tests for employees who use computer screens.
* Other flexible benefits: Voluntary benefits, retail vouchers and discounts on a range of goods and services.
Equality and Diversity Commitment
The MoJ is an equal opportunities employer and a Disability Confident employer. All candidates, regardless of age, disability, gender, gender identity, marital, relationship or family status, nationality, religious or belief, sexual orientation, sex, or any other status protected under the Equality Act, will be treated fairly and assessed against the same criteria. Reasonable adjustments will be made during the recruitment process as required.
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