Job Type:
Permanent
Build a brilliant future with Hiscox
About the Team
The Property Services team create and maintain environments for everyone to do their best work. This means continually assessing how we optimise our offices to ensure connectedness, collaboration and a stronger community.
Our aim is to provide a consistently clean, well maintained and fit for purpose offices for all our staff across the Global estate.
We go the extra mile wherever possible to provide excellent customer service to our colleagues and stakeholders around the business.
Key Responsibilities:
1. Raise department requisitions via Market Place, ensuring coding is accurate against budgets and PO’s are sent to suppliers in a timely manner.
2. Submit invoices and coding for Non-PO suppliers.
3. Assisting PS staff to book travel and claim expenses where required.
4. Create templates for RF’S/CUTS, do analysis for all PS cost centres, checking with the Head of Property Services for any final input. Update finance templates with the latest numbers.
5. Create and analyse monthly finance MI pack for all PS cost centres and arrange follow up meetings/discussions to resolve any issues with the key stakeholders, flag any variances per month.
6. Work closely with PS project manager to ensure all projects are budgeted correctly, updates to budgets are flagged and approved, spend is tracked against budget and stakeholders are updated throughout
7. Work closely with UK, US and EU PS managers to ensure office budgets are accurate, spend is tracked against budget and stakeholders are updated on a regular basis.
8. Work with group expenses and accounts payable team to ensure invoices are paid according to payment terms and assets are created correctly.
9. Liaise with colleagues and suppliers to resolve queries relating to PS invoices and payments.
10. Produce monthly department accruals for PS cost centres.
11. Coordination of the information used to create the annual Hiscox carbon report (bi-annually).
12. Create YE accruals and submit to the finance team.
Person Specification:
13. At least 3 years’ experience managing department budgets and finance tasks.
14. Detailed understanding of department specific finance processes and procedures.
15. The ability to extract, interpret and analyse data across a full range of finance and administration tasks.
16. Adept at utilising a range of finance, administration and communication skills to identify and solve a diverse range of finance and operational challenges.
17. Shows pride in their work and takes ownership of tasks by identifying the best solutions and adhering to deadlines.
18. Demonstrates professional competence and is conscientious, dedicated and efficient - achieving results in a fast paced environment and used to working on own initiative.
19. A proactive, motivated, self-starter who shows persistence and reacts calmly when faced with challenging and complicated tasks.
20. Works collaboratively and proactively with colleagues and 3rd party suppliers to achieve departmental and organisational goals.
21. Excellent communication skills, both written and spoken.
22. Fluent in Excel, PowerPoint and Word.
About Hiscox
As an international specialist insurer we are far removed from the world of mass market insurance products. Instead we are selective and focus on our key areas of expertise and strength - all of which is underpinned by a culture that encourages us to challenge convention and always look for a better way of doing things.
We insure the unique and the interesting. And we search for the same when it comes to talented people. Hiscox is full of smart, reliable human beings that look out for customers and each other. We believe in doing the right thing, making good and rebuilding when things go wrong. Everyone is encouraged to think creatively, challenge the status quo and look for solutions.
Scratch beneath the surface and you will find a business that is solid, but slightly contrary. We like to do things differently and constantly seek to evolve. We might have been around for a long time (our roots go back to 1901), but we are young in many ways, ambitious and going places.
Some people might say insurance is dull, but life at Hiscox is anything but. If that sounds good to you, get in touch.
You can follow Hiscox on LinkedIn, Glassdoor and Instagram (@HiscoxInsurance)
Diversity and flexible working at Hiscox
At Hiscox we care about our people. We hire the best people for the job and we’re committed to diversity and creating a truly inclusive culture, which we believe drives success. We also understand that working life doesn’t always have to be ‘nine to five’ and we support flexible working wherever we can. No promises, but please chat to our resourcing team about the flexibility we could offer for this role.
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Work with amazing people and be part of a unique culture