The Business
Spectinga is a fast-growing, venture-backed online marketplace for used heavy machinery
Machinery trading hasn't changed in decades - it's slow, offline, and full of friction. We're changing that. Spectinga makes it easy, fast, and profitable for equipment owners and dealers to sell their machines, while giving buyers access to a trusted, curated inventory of exclusive, quality-assured equipment.
We're headquartered in Edinburgh and backed by leading investors from the UK and US.
The Opportunity
We're looking for an Operations Assistant to join our growing team in Edinburgh. This is a hands-on, proactive operations role with a strong international focus.
This isn't a typical operations job. You'll help customers move high-value machinery; tractors, diggers, telehandlers - across borders, coordinating international shipments and navigating customs regulations, transport restrictions, and multiple stakeholders.
These are high-value transactions where trust is everything. Success in this role means fast responses, clear communication, attention to detail, and integrity in every interaction.
Responsibilities
Coordinate international heavy machinery transport
Manage third-party international quality control inspections
Coordinate pre-shipment preparation and documentation
Plan and negotiate with transport providers and suppliers
Manage stakeholders with a strong customer-first mindset
Ensure compliance with customs, transport, and export rules and documentation
Research and prospect new suppliers via cold calls, email, WhatsApp, and social outreach
Support wider team processes as needed - we're a small, hands-on team
Your Attributes
Strong organisational skills with the ability to manage multiple tasks and shipments simultaneously
High integrity - customers need to trust you with major decisions
Excellent written and verbal communication skills
A collaborative team player with a self-starter mindset and commercial curiosity
Solution-oriented, and comfortable operating in fast-moving environments
Working Conditions
Office-based role in Edinburgh
Flexibility required to accommodate different (European) time zones
Essential Requirements
Right to work in the UK
Excellent organisational and time-management skills
Strong written and verbal communication skills
High attention to detail; adaptable and flexible
Professional fluency in English
Additional European language skills (desirable)
What you'll get
Direct collaboration with the founders and real influence on company growth
Clear career progression into global operations, logistics, or account management
Hands-on exposure to international business, global logistics, and heavy machinery
Weekly team lunch every Friday + consistently great coffee everyday
30 days annual leave including bank holidays, and pension contribution