Our client, a respected subcontractor within the commercial fit‑out market, is seeking a proactive and highly organised Site Administrator / Document Controller to support day‑to‑day operations on a busy project site. This role is fully site‑based, offering an essential administrative and coordination function to ensure the smooth running of project activities.
Key Responsibilities
Document Control
* Manage all incoming and outgoing documents, drawings, and site records
* Maintain up‑to‑date document registers, ensuring correct version control
* Distribute drawings and documentation to site managers and project teams
* Upload, update, and track information within EDMS systems (e.g., Viewpoint, Asite, Aconex, 4Projects – depending on project)
Site Administration
* Provide daily administrative support to the site and project management teams
* Manage site registers, including induction records, permits, and attendance logs
* Organise and maintain site files, reports, and health & safety documentation
* Support procurement processes – raising PO numbers, chasing materials, liaising with suppliers
* Assist with compiling O&M manuals, handover files, and project documentation
Team & Client Support
* Coordinate communication between subcontractors, site teams, and head office
* Prepare meeting minutes, trackers, and weekly project updates
* Assist with logistics coordination, deliveries, and on‑site scheduling
* Provide excellent front‑of‑house communication for any visitors or stakeholders arriving on site
Skills & Experience Required
* Previous experience in fit‑out, interiors, or construction administration
* Strong document control experience within a project environment
* Confident using EDMS systems (training can be provided if needed)
* Excellent attention to detail and ability to manage multiple priorities
* Strong communication skills and ability to work on a fast‑paced site
* Proficient with Microsoft Office (Excel, Outlook, Word)
What This Role Offers
* A long‑term, stable opportunity within a well‑established fit‑out subcontractor
* A key role supporting project delivery from within the site team
* Competitive pay and a supportive, collaborative working environment