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Office Administrator - Part Time - 15 Hours Glasgow - Clydebank, Glasgow
Client:
Northern Marine
Location:
Glasgow, United Kingdom
Job Category:
Other
-
EU work permit required:
Yes
Job Reference:
7940793e65be
Job Views:
29
Posted:
12.08.2025
Expiry Date:
26.09.2025
Job Description:
This role was posted on 16th Aug 2024.
The primary purpose of this role is to provide administration support to the Secretarial team as well as the wider business.
Key Responsibilities:
* Opening office each morning and screening night service messages
* Checking, logging, and distributing incoming ships' mail items
* Processing outgoing courier shipment requests and preparing associated paperwork
* Processing ships' mail dispatches and courier requirements
* Circulating weekly ships' mail dispatch lists
* Monitoring stock and ordering FedEx packaging
* Administering switchboard calls and forwarding to relevant departments
* Providing reception for checking in guests and clients
* Processing requests for visitor Wi-Fi passwords
* Handling catering and transportation requests
* Updating catering schedules and distributing updates to the catering team
* Updating EL-VIS system with details of upcoming office visits
* Providing front desk and switchboard coverage at Scotia House when required
* Supporting process mapping of facilities processes
* Assisting with other admin tasks such as ordering food and raising purchase requisitions
* Supporting the Facility Manager with additional admin tasks
Candidate Requirements:
* Computer literate
* Standard Grade Maths or English, or Grade 3 or above
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