Administration Assistant
Perth or East Kilbride office / Scotland
Permanent
Competitive + Flexible Benefits
Summary
The Freedom Networks team has a vacancy for an Administration Assistant. The main purpose of the role is to work within the Distributed Network Operators (SSE and SPEN) business across Scotland.
The role involves administering workstreams within the DNO Contracts, ensuring work is carried out safely, in line with company procedures and client specifications. Supporting Project Managers to maintain a full programme of works and ensuring all operatives work to their full productivity levels.
Key responsibilities include:
* Using work management systems and collaborating with the administration team to ensure all jobs are raised, scheduled, assigned, and completed as required.
* Supporting Project Managers with procurement and ongoing management of Franchisees & Subcontractors.
* Reviewing and processing client documentation to ensure accurate job completion records.
* Assisting with commercial and financial month-end processes, invoicing, and forecasting.
* Raising Purchase Orders as needed.
* Managing and maintaining our systems, including Work Management System and other IT software, along with general administrative duties.
* Communicating effectively with personnel at various levels, both internally and externally. Conducting post-audit of completed works.
* Managing training and competency systems for employees and subcontractors, organizing training courses, and updating records.
* Supporting the Operations Director and Manager in resolving blocked invoices and outstanding customer debts.
Ideal candidate qualities:
* Strong IT literacy and numeracy skills, with experience in MS Office 365.
* Full UK Driving Licence (desirable).
* Experience in an administrative role (desirable).
* Experience with Framework contracts, work management systems, and Purchase Order processes (all desirable).
* Proficiency in Office 365 applications such as Word, Excel, and PowerPoint (desirable).
Benefits include:
* Salary sacrifice car scheme (Hybrid/Electric Vehicle)
* Pension with up to 8% employer contribution
* Up to 25 days holiday
* Personal Wellbeing and Volunteer Days
* Private Medical Insurance
* Employee Assistance Program supporting mental health and well-being
* Flexible benefits such as Dental Insurance, Gym Memberships, Travel Insurance, Tax-Free Bikes
* Personal development programs
Next Steps:
We are committed to fostering an inclusive culture where everyone is treated fairly and with respect. We will outline our recruitment process in advance and accommodate any needs during application or interviews.
About Us:
Freedom is part of the NG Bailey Group, a leading UK engineering and services business established in 1921. We value progression and support your development through regular reviews, training, and ongoing support.
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