The Administration Assistant provides comprehensive administrative and logistical support across multiple functions, ensuring smooth operations and enabling teams to focus on strategic priorities. This role combines general administration, logistics management, programme support, and IT/system administration to deliver efficient and high-quality service to internal stakeholders.
Key Responsibilities
* Manage printing, shipping, and distribution of materials, including exhibition and event materials.
* Handle IT administration tasks to maintain systems and ensure compliance, including user management, license tracking, reporting and adherence to Cyber Essentials standards.
* Manage company phones, laptops, and system access via the IT support provider, including handling new requests and equipment refreshes.
* Act as the Empower system super user, supporting colleagues in its use and ensuring data integrity.
* Assist Line Managers with colleague onboarding and offboarding, following standard processes to ensure consistency and compliance.
* Support the Reporting & Systems Improvement Lead with Global and EU BD / Operations Reporting on a monthly basis, ensuring accuracy and timely delivery to stakeholders.
* Support the coordination and administration of marketing activities, including assisting with campaign logistics, social media scheduling, and maintaining marketing databases
* Support the co-ordination of event logistics and registrations, including through an online portal
* Provide administrative support to key and complex accounts, including booking meetings, scheduling, and updating Vantagepoint or other systems.
* Assist with programme logistics and coordination as required.
Skills & Experience Required
* Proven experience in administration, logistics, or office support.
* Strong organizational skills and ability to manage multiple tasks simultaneously.
* Excellent communication skills and ability to interact with stakeholders at all levels.
* Comfortable with basic IT administration and learning system tools such as Empower and Vantagepoint.
On offer: A salary of £28,000 plus benefits
Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to diversity, equity and inclusion. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training. If you wish to apply, please read our Privacy Notice describing how we may process, disclose and store your personal data: roberthalf.com/gb/en/privacy-notice.