Posted: 13h ago
The role
This is a mixed role of Document Control and pre construction tapping into multple other roles including Administration and RLO.
This is 5 days office based
Hours of Work: Monday–Friday 0800–1700
The role will include, but will not be limited to:
Pre-construction
· Review tender documentation & download, sort, create binders, identify key missing info, distribute access links
· Manage addendum information and ensure issue to internal personnel & external supply chain
· Upload tender submissions onto client portal
· Assist with creation and maintenance of bid library (e.g. tender CVs; case studies etc)
· Assist with updating tender pipeline tracker
Construction
· Manage, control and distribute all project documentation in line procedures, ensuring accurate, timely issue to site and pre-construction teams
· Set up, maintain and administer document control systems (including CDE platforms) for live projects from pre-construction through to site delivery
· Assist site teams with control drawings, specifications, schedules, RFIs, technical submissions, permits and correspondence, always ensuring correct revision status
· Receive, check and upload contractor, consultant and supplier documents, ensuring compliance with project requirements and file naming conventions
· Maintain up-to-date document registers, trackers and transmittals, providing clear audit trails and reporting to project teams
· Liaise closely with site teams, project managers, designers and external stakeholders to ensure information is available when required
· Assist with site start-up documentation, including O&M manuals, quality records, health & safety documentation and handover packs
· Monitor and chase outstanding information to support programme milestones and avoid delays to site activities
· Ensure document control processes comply with ISO standards, company policies and project-specific requirements
· Assist site teams with quality management on live projects
· Ensure consistent and standardized quality procedure between live projects
· Oversee handover documents ie. O&Ms, as-builts etc.
Strategic (desirable but not essential)
· Assist with development and implementation of marketing strategy
· Assist with marketing
Desirable attributes
- Experience with various platforms (e.g. *Aconex, Conject, ACC, Dalux, A-site etc)
- Preconstruction experience
- Understanding and/or experience of construction methodology
