Our client requires a first class Travelling Personal Assistant to support the principal who is based in Asia, spending 50% of their time travelling to worldwide destinations (including Dubai, New York, LA, London and Europe). The Travelling Personal Assistant will support the principal in all personal and professional matters whilst travelling. Reporting directly to EA to the Principal, working within a team of PAs, this role involves on the ground assistance with the coordination of logistics, handling confidential tasks, lifestyle management and concierge, event management and coordination - ensuring the smooth execution of daily activities across different locations. The role will include assisting with the set-up of accommodation overseas prior to arrival, appointments and restaurant bookings, wardrobe management and personal shopping.
The principal has a young family, so the role will also include supporting with appointments and bookings for principal’s young children. The successful candidate would also assist with the coordination and management of principal’s wardrobe, working closely with styling team. Such duties would include personal shopping, wardrobe set up, and cataloguing new items etc. The PA would be expected to travel during periods that principal is outside of Asia, and often at short notice. When not travelling, the candidate will be based in London - working from home or from the Central London Office (minimum twice week). The ideal candidate will be highly organised, flexible, and capable of managing an evolving schedule in fast-paced and often high-pressure environments. A minimum of 2 years’ previous experience of lifestyle and events management is essential, as is concierge experience and wardrobe management. This role is ideal for someone who thrives in a dynamic, ever-changing environment and enjoys international travel. A successful Travelling Personal Assistant will be resourceful, detail-oriented, and capable of managing multiple responsibilities with ease.
Hours:
Full time Location:
London with extensive international travel Salary: Competitive dependent on experience Start Date:
ASAP
Responsibilities include, but not limited to: Schedule Management: • Assisting with manage the principal’s personal schedule whilst travelling, including meetings, events, personal appointments, and social engagements. • Proactively adjust schedules to accommodate time zone changes, unforeseen delays, and changing priorities. • Booking personal appointment, restaurants, theatre, museums for Principal and children Communication & Correspondence: • Act as a liaison between the principal and various contacts (friends, business associates, suppliers, etc.) when required • Printing and coordination of meeting documents as required Event & Meeting Coordination: • Support with planning and organize personal and business events, dinners, meetings, and activities across multiple locations. • Ensure all venues, transportation, and services are arranged and meet the principal’s expectations. Travel Coordination: • Assisting with travel arrangements, including flights, hotels, ground transportation, and itineraries. Financial & Budget Management: • Recording and tracking financial transactions related to travel, events, and personal purchases • Provide regular reports on expenditures to CoS and assist in keeping the within set budgetary limits. Problem Solving & Flexibility: • Anticipate and resolve issues as they arise during travel or events, adapting quickly to changing circumstances. • Handle unexpected delays, cancellations, or complications with calm and efficiency. Confidentiality & Discretion: • Handle all personal and business matters with the utmost confidentiality and professionalism. • Manage sensitive documents and information in a secure and discreet manner. Vendor & Supplier Liaison: • Establish and maintain relationships with various service providers, vendors, and suppliers globally. • Assist with bookings for services required during travel or events.
Candidates must be / have: • Proven experience as a Personal Assistant or Executive Assistant, preferably with experience in a similar travelling role (minimum 5 years) • Flexibility to travel internationally, often on short notice, and work non-traditional hours. • Exceptional organizational and multitasking skills. • Event planning or hospitality experience. • Excellent verbal and written communication skills. • Ability to work independently and proactively in a fast-paced environment. • Strong problem-solving abilities and quick decision-making skills. • High level of discretion, professionalism, and confidentiality. • Proficiency in technology Desirable Skills: • Familiarity with luxury services and high-end brands. • Strong negotiation and relationship-building skills. Work Conditions: • Frequent and sometimes long-term travel, often with minimal notice. • Irregular working hours, including evenings, weekends, and holidays. • Working in various environments, from high-profile events to secluded destinations. ________________________________________ Salary & Benefits: • Competitive salary based on experience. • Travel expenses covered. • 30 days holiday a year ____________________________________________________________________________ IMPORTANT We receive a considerable amount of applications for every position and there is tough competition in the employment market. In order to process your application as efficiently as possible, please note the following instructions when responding: • Detail your relevant experience in a cover letter and include this on an up to date CV • Quote your required salary • Let us know your availability for interview and when you could start • If you can forward references to us, these can only strengthen your application The more information you can give us, the more we can demonstrate to the client that you are exactly what they are looking for and send your CV on quickly. Please note that these instructions apply to ALL candidates and applications that do not meet these criteria may not be considered.
It is SORTED’s policy, as a matter of courtesy, to respond to all applications within five working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within three working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future.
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