Overview
Join to apply for the Facilities Manager role at YMCA Doncaster. This role focuses on managing YMCA Doncaster facilities to ensure safe, functional, clean and welcoming environments for young people and families. You will be responsible for reports, audits and associated administrative duties, ensuring buildings meet Health and Safety standards and that relevant procedures are followed. You will work with established systems, conduct regular checks, supervise external contractors and be involved in staffing and on-call activities. You will develop an understanding of YMCA Doncaster’s services and users, particularly in an accommodation setting for young people. Strong recent experience, alongside knowledge of Health & Safety and maintenance issues, and excellent organisational skills are required.
Main Responsibilities
* To be responsible for ensuring that all facilities comply with Health and Safety, maintenance and organisational standards, that procedures are in place and complied with, and that matters arising are addressed promptly.
* To provide line management to the facilities team including recruitment, induction and training.
* To engage and oversee contractors in accordance with policy requirements, including proactive safety testing and the resolution of repairs.
* To ensure that appropriate Health and Safety risk assessments are in place to cover the scope of the YMCA’s premises and activities.
* To ensure that appropriate Health and Safety inductions and toolbox talks are completed for staff, volunteers, residents and others as required.
* To advise senior staff on matters impacting policies or procedures, and to bring day-to-day experience to developmental / strategic discussions.
* To contribute to gathering information and evidence relating to the regulatory framework for registered providers, safety issues and other licencing and similar matters.
* To oversee compliance with a designated Health and Safety standard (currently CHAS).
* To manage specified income and expenditure budgets, ensuring good value and identifying cost-saving opportunities.
* To provide regular and occasional reports as required, including for the monitoring of targets.
* To complete audits and the checking of records, and to deal with designated matters arising including coaching and instruction of staff at various levels.
* To manage relationships with commercial letting and car parking customers.
* To oversee IT provision across YMCA Doncaster, working with the external contractor as necessary.
* To assist with the oversight of insurance arrangements, including renewals and claims.
* To monitor the use and supply of utilities including where efficiency and cost savings can be achieved.
* To ensure that efficient requisitioning procedures are in place.
* To ensure the accurate collection and reporting of data and other information.
* To cover accommodation, reception or other duties where necessary in times of absence or vacancies.
* To act as a shift Duty Manager, including dealing with safeguarding, staffing, client or other issues arising during periods of duty.
* To be part of the On Call rota with two or three others, responding effectively to concerns and arranging cover when needed.
* To develop and maintain appropriately professional relationships with clients, users and other staff, and to maintain confidentiality at all times.
* To represent senior staff and the Association positively in internal and external relationships.
* To work within YMCA Doncaster policies and procedures, and to contribute to their development.
* Other reasonable duties as required from time to time by the Line Manager.
Person Specification
* Recent relevant experience of facilities management including Health & Safety compliance.
* Educated to level three or higher, preferably with a relevant qualification in Health & Safety or Facilities Management.
* Experience of managing a complex and unpredictable workload effectively.
* Experience of managing people including induction, regular supervision and performance management.
* Experience of efficient task management, including giving clear instruction and taking remedial action where necessary.
* Able to work within organisational procedures and clear structures.
* Experience of monitoring performance and meeting targets.
* Able to be assertive and persistent where necessary to get things done.
* Understanding of the key Health & Safety and maintenance issues relevant to YMCA Doncaster.
* Able to develop a strong understanding of YMCA Doncaster’s services and users, and to adapt as changes take place.
* Able to take a proactive and preventative approach to the work.
* Strong organisational and administrative skills, including attention to detail when inputting data and creating reports.
* Able to use Microsoft Word and Excel to a high standard, and able to implement or adapt to new technologies where efficiency can be improved.
* Effective verbal and written communication skills, including the ability to communicate well with colleagues and with customers or clients with complex needs.
* Capable of taking responsibility for unexpected situations and making significant decisions in accordance with policy.
* Able to carry out monitoring patrols across indoor and outdoor areas including four floors and two stairways, and to deal with any issues arising.
* Experience of maintaining confidentiality and appropriate relationships, and a clear understanding of the importance of those.
* Able to work varied and unsociable hours where needed.
* Able to cover as part of the On Call rota and to attend site within two hours in the event of an emergency.
To apply, please click the apply button.
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